ADMINISTRATIVE COUNCIL MEETING

Wednesday, February 13, 2013

DASR 118 Executive Conference Room, East Mesa

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma, Fred Lillibridge, John Paulman, Jaylene McIntosh, Mary Beth Worley, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Tammy Powers, Jackie Kiefer, Bill Glenn, Fred Owensby, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Nancy Ritter, Ben Altamirano, Michael Banegas, Gladys Chairez, Brad Mazdra, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Anthony Gordon, and Irene Montoya (recorder)

ABSENT: Susana Rodriguez, Gerri Martinez, Becky Orduñez

GUESTS:  Michelle Cisneros for Gerri Martinez, Juan Martinez, Kristi Martin

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:15 a.m.

 

Dr. Huerta noted a good morning to the group.  She asked the group for a moment of silence for Dr. Lucy Montes-Sandoval and noted our heartfelt prayers were with her family.

Informational Item

1 – Approval of the Minutes of January 15, 2013 – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Dr. Walker moved to approve the minutes of January 15, 2013.  Ms. McIntosh seconded the motion.  There was no discussion.  All were in favor, the motion carried.  Irene will post on the web.

The January 15, 2013, minutes were approved.  Irene will post on the web.

2 – VP for Academic Affairs Update – Dr. Huerta

Dr. Huerta noted, as you may have heard, Dr. Lovelace will be retiring at the end of the month.  We wish her the best and we will miss her.  The search for our VPAA has since been terminated by NMSU President Pacheco.  She made her concerns known and the impact this would have on the college.  It takes all of us to run the college and this position is key to the college.  Dr. Huerta is working on a plan to possibly appoint an interim.  She will be talking to Exec Team to get their input.  In the meantime, please continue to do your jobs and do them well.  Continue to run and take care of your areas.  Step up to the plate and let this not weaken us.  Mr. Gordon asked Dr. Huerta to share this with Faculty Council.  She would be more than happy to share with Faculty Council.  The group applauded Dr. Lovelace.  Dr. Huerta noted the retirement celebration will be on Tuesday, February 26 at 2:00 p.m. in the DASR Commons Area. Dr. Huerta asked Mr. Gordon to move Faculty Council meeting to East Mesa to allow faculty to attend retirement. 

Informational Item

3 – HLC Liaison Visit – Dr. Huerta

Dr. Huerta noted NMSU Alamogordo was being visited by the Higher Learning Commission (HLC).  DACC’s next visit is April 28-30, 2014.  The NMSU system’s liaison, Dr. Tim Gallimore, will be on the NMSU campus visiting.  Dr. Huerta is scheduled to meet with Dr. Gallimore tomorrow at 8:30 a.m.  He will be meeting with NMSU leadership, community college leadership, and the Nursing Council.  Dr. Gallimore replaced Dr. John Taylor as our liaison. 

Informational Item

4 – Transfer Brochure & Transfer Fair  – Dr. Huerta

Dr. Huerta thanked the division advisors and the advising center for working hard on the upcoming Transfer Fair.  The Fair will be held on Thursday, February 21, 2013, at 6:00 p.m.  This is the 2nd annual fair to encourage students to go on to NMSU.  The NMSU Dean’s Offices will be represented as well as the Provost and Associate Provost.  This year’s speaker is Mr. Paul Chavez who is a fire science graduate.  He also has a bachelor’s and master’s from NMSU.  Dr. Huerta noted the next Transition Fair would be held April 4. She thanked Ms. Valencia-Glenn and Ms. Rodriguez.  Dr. Huerta provided the group with the transfer brochure which Mr. Paulman and Mr. Mazdra worked on.  We will be marketing the look – Crossing Over from DACC to NMSU.  The brochure contains a list of articulated programs.  We are trying to educate our students. 

Informational Item

5 – NMSU Spring Summit – Dr. Huerta

Dr. Huerta noted the NMSU Spring Summit will be held on Friday, March 8, 2013, at the Farm & Ranch Museum.  Please sign up.  

Informational Item

6 – Inventory – Dr. Huerta

Dr. Huerta noted there were 88 items unscanned.  This was brought up at NMSU Admin Council.  Ms. Allen noted a problem with scanning and the scanned items not uploading.  Mr. Burke noted this is an issue with the bar codes and they will remedy with NMSU.  Dr. Huerta noted Ms. Pugh has done a good job.  NMSU wants 100% and we need to work on that.

Informational Item

7 – Budget Hearings – Dr. Huerta

Dr. Huerta noted the Budget Hearings will be held this Friday, February 15 starting at 9:00 a.m.  The meeting is open to Admin Council.  The Budget Committee is also invited.  From 11:30 to 11:45 other budget issues from VPs, unit leaders can presented.

Informational Item

8 – Program Review & Institutional Planning (PRIP) – Dr. Lillibridge

Dr. Lillibridge noted the college was a little behind as the due date was last June.  They are effective July.  He reminded everyone they needed to be tied into the strategic plan.  Please get to him by March 1.  The college needs to continue to do and it’s critical that we maintain as HLC looks at planning.  Dr. Huerta noted the Strategic Plan would be presented to the Board at its May meeting.  Dr. Lillibridge noted the college is experiencing a whole new world with a decline in enrollment.  We need to be more efficient.

Informational Item

9 – Introductory Presentation on New Non-Exempt Performance Evaluation & Self-Assessment Forms – Mr. Adams

Mr. Adams noted this would be an information session and is the same training being done at NMSU.  Please sign in as this will be a record of your registration. Please see presentation on SharePoint under the President’s Office.

 

10 – Announcements

Mr. Ledesma noted Student Services has moved.

Informational Item

Meeting End Time

11:29 a.m.

 

Next Meeting

Wednesday, March 6, 2013, 10:00 a.m., DASR 118 Executive Conference East Mesa