ADMINISTRATIVE COUNCIL MEETING

Tuesday, January 15, 2013

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma, John Paulman, Jaylene McIntosh, Mary Beth Worley, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Tammy Powers, Jackie Kiefer, Bill Glenn, Fred Owensby, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Nancy Ritter, Michael Banegas, Gerri Martinez, Brad Mazdra, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Anthony Gordon, and Irene Montoya (recorder)

ABSENT: Fred Lillibridge, Kathy Reddington, Ben Altamirano, Gladys Chairez

GUESTS:  Tony Fierro for Kathy Reddington, Juan Martinez, Kristi Martin

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

2:08 p.m.

 

Dr. Huerta welcomed everyone.  Good to be in a new place.  Thank you for coming and for those who made the drive.  She also thanked everyone for agreeing to meet in the afternoon which allowed anyone to attend the NMSU Convocation.  Dr. Huerta also thanked those spirited enough to show their talent at this year’s 1st Annual So You Think You’ve Got Talent.  B&I did a great job.  It was a lot of fun and we hope to continue.  She thanked Ms. Reddington for the idea of naming three conference rooms Las Cruces, Gadsden and Hatch for our three school district partners.  We will be asking for school district decorations to make it their conference rooms.

Informational Item

1 – Approval of the Minutes of December 12, 2012 – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Dr. Walker motioned to approve the minutes of December 12, 2012.  Ms. Hobbs/Ms. Keifer seconded the motion.  All were in favor, the motion carried.  Irene will post on the web.

The December 12, 2012, minutes were approved.  Irene will post on the web.

2 – 2013/2014 Budget Process & Budget Hearings – Dr. Huerta/Mr. Burke

Dr. Huerta noted the Budget Hearings would be held on Friday, February 15, in this room.  We will be hearing presentations from the Division Deans to fund the schedule.  There will be no requests for new positions.  Dr. Huerta showed the group the kinds of reports the Executive Team uses as they look at the budget and the requests.  They are located in SharePoint.  These reports are also shared with the Budget Committee.  Mr. Burke distributed a memo with the process including some other data.  If you have any questions, please ask him.  Mr. Burke noted the State is asking for 1% compensation increase.  NMSU will ultimately decide the rate.  Overall, higher education will get $28 million in addition to the 1% compensation increase.  A portion is intended for the ERB increase in what employer pays (.75%).  It’s swapping and will need to be built into the budget.  Fortunately, the ½ to 2/3 revenue loss will be covered.  Mr. Burke noted the Deans are being asked to budget what was offered this year and to mirror budget to this year.  Mr. Burke would like the completed worksheets days before the February 15 hearings to look over.  Decisions will need to be made next month as the budget is due April 1.  Mr. Burke noted that this could also be an opportunity to increase tuition.  Tuition increase could be used to cover cuts.  It would represent about $900,000 for 1% increase. He noted 3% increase would be needed to cover 1% compensation increase. (Budget Process Memo posted to SharePoint under the President’s Office)  Mr. Burke noted a few things:  credit hours, positions funded by Carl Perkins and DOL Grant, and Chaparral and Hatch positions.  Dr. Huerta noted Dr. Lovelace and the Division Deans are working closely to manage enrollment and class size.  Dr. Huerta noted Ms. Diane Prince is the chair of the Budget Committee.  The February 15 Hearings are open to everyone.  Dr. Huerta will finalize the agenda and Irene will get out to everyone.  Mr. Burke noted after Deans anyone can present.  Dr. Huerta noted this would be an opportunity for open time for VPs, Assoc. VPs and others to represent their units.  Mr. Burke noted the issue should be identified but that this would not be a formal request but a time to share.  Dr. Huerta added that it was significant to connect the Strategic Plan to the requests.  Future requests will include allied health early college high school, physical therapy and occupational therapy.  The college has been under pressure to get these programs.  Ms. Hobbs noted they also want surgical tech, extensive basic science level and A&P courses and well as autopsy space (live labs).

Informational Item

3 – Hispanic Serving Institutions (HSI) Grant Update – Dr. Huerta

Dr. Huerta updated the group on HSI for Dr. Lillibridge.  There is no RFP open and we don’t know if and when there will be one.  Dr. Huerta noted that both Alamogordo and Carlsbad hired a consultant which was paid by the grant.  The cost was $30,000 out of the grant.  There are HSI specialists and if we are considering, we need to jump on it.

Informational Item

4 – 2012 Performance Evaluations – Dr. Huerta/Mr. Adams

Dr. Huerta noted it was that time of year to start thinking of performance evaluations.  Mr. Adams noted he called NMSU HR for more information and there is none as of yet.  The non-exempt form was going to be online this year, but it is not.  There are some slight changes to the forms.  Mr. Adams suggested a condensed training for this group.  NMSU also has good training – “Just in Time”, “Performance Management”, and “Managing Performance Evaluation.”  You can register online.  Mr. Adams reminded everyone that before sitting down with employee regarding their evaluation, make sure you have spoken with and gotten a signature from your supervisor.  If you are giving a below satisfactory, please consult with his office.  Dr. Huerta noted Mr. Adams could also provide training.  We can spend some time next meeting. 

Informational Item

 

Mr. Adams noted the FERPA training was required for all NMSU faculty and staff.  There will be training online.  Dr. Huerta noted training will be from 8:15 until noon and 1:15 until 5:00 in Hardman Hall 101.

Informational Item

5 – Promotion & Tenure Timelines – Dr. Huerta

Dr. Huerta noted her and Dr. Lovelace, within a condensed schedule, will be reviewing all notebooks for promotion and tenure.  They take this seriously.  They are due to the Provost Office in March and then she and Dr. Lovelace meet with the Provost on each notebook.  It’s a peer review and recommendations are made along the way by the division P&T, college P&T, division deans, supervisors, and by her and Dr. Lovelace.

Informational Item

6 – Inventory – Dr. Huerta

Dr. Huerta reminded everyone that the scanning of inventory deadline is February 20, 2013.  Please have the person responsible in your units get with Ms. Pugh for scanners.  This is very important.

Informational Item

7 – Announcements

Ms. Martinez noted we have three new GED examiners.  This is the last year the GED will be given by paper version.  In 2014, all will computer based.  We have site approval for one year.  We now have two sites for GED testing.  Ms. Martinez noted that in July the community will be hit hard as the test will jump from $50 to $150.  Dr. Huerta noted we were the first in the State to offer the GED test in Spanish.

Informational Item

Ms. McIntosh noted the Donor Dinner on January 31.  Please RSVP to Ms. Martin.

Informational Item

Dr. Huerta announced that the Binnie Book Bug donated $8,000 to DACC.  There was a nice celebration.

Informational Item

Ms. Orduñez noted the Dual Credit Information Fair will be held on February 11, 2013, at 6:00 p.m.  High school sophomores and juniors have being invited.

Informational Item

Ms. Worley noted the NM HEAR Conference will be held February 28 to March 1.

Informational Item

Meeting End Time

3:27 p.m.

 

Next Meeting

Wednesday, February 13, 2013, 10:00 a.m., DASR 118 Executive Conference East Mesa