ADMINISTRATIVE COUNCIL MEETING

Wednesday, September 5, 2012

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma, Fred Lillibridge, Jaylene McIntosh, Mary Beth Worley, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Tammy Powers, Jackie Kiefer, Bill Glenn, Fred Owensby, Meg Haines, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Michael Banegas, Gladys Chairez, Gerri Martinez, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, and Irene Montoya (recorder)

ABSENT: John Paulman, Nancy Ritter, Ben Altamirano, and Anthony Gordon

GUESTS: Richard Derouen for Anthony Gordon, Rod Santos, Audrey Collins, Kristi Martin

 

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:02 a.m.

 

Dr. Huerta noted a good morning to the group.  Dr. Huerta introduced Dr. Michael Banegas who is replacing Ms. Trudy Luken. He is the new coordinator for students with disabilities.  Also, Ms. Rebecca Kongs is back.  There were two searches conducted for the division dean, twice an offer was made and twice the offer was denied.  Dr. Huerta thanked Ms. Bagwell and Dr. Piña for co-chairing the committee.  She also thanked the faculty in the division.  Thank you to Ms. Kongs.  The VPAA position will also be posted again.  Ms. Haines and Mr. Chappell were the co-chairs of the committee.  Dr. Huerta thanked Dr. Lovelace for staying on with DACC.  There was group applause.  Dr. Huerta also welcomed Mr. Derouen attending for Mr. Anthony Gordon who had a prior commitment. 

Informational Item

1 – Approval of the Minutes of July 11, 2012, and July 31, 2012 – Dr. Huerta

Irene entertained a motion for approval of the July 11 and July 31, 2012, minutes.  Mr. Ledesma motioned for approval of the July 11 and July 31, 2012, minutes with correction.  Mr. Adams noted under Item 5, second to the last sentence -- Dr. Lovelace asked that if this is not good for the office, can supervisor say no – was related to teaching and not taking courses.  Ms. Martin seconded the motion with the correction.  All were in favor, the motion carried.  Irene will correct and post.

The July 11 and July 31, 2012, minutes were approved with a correction to the July 31 minutes.  Irene will correct and post.

2 – Nursing Program Update – Dr. Huerta

Dr. Huerta noted she was feeling the energy of the students.  A welcome was posted on DACC’s web page.  Before that, there was a Nursing Program Update page with factual updates for the students.  Dr. Huerta thanked Ms. Bagwell, Dr. Piña, Ms. Contreras, Ms. Powers, Ms. Keifer, and Ms. DeLaTorre-Burmeister for the welcome back at their campuses.  There were tables where students were greeted by faculty and staff.  There were refreshments.  It was a very nice feeling and Dr. Huerta would like it to continue every semester.  Very needed, very appropriate.  Dr. Huerta noted on August 15, the college held the ribbon cutting for the Hatch Center.  She thanked Ms. Martin and Ms. McIntosh. The cheerleaders provided entertainment and someone from the Hatch community roasted chile.  Two dual credit students spoke and two others sang.  We also held a Board meeting in conjunction with the ribbon cutting.  We recognized faculty who teach dual credit in Hatch.  The Board has tremendous support for DACC and its importance to Doña Ana County.  There are a lot of good things happening at DACC.

Informational Item

 

Dr. Huerta noted she wanted to share with the group an update of the Nursing Program.  Dr. Huerta along with Dr. Lovelace, Mr. Burke, Mr. Ledesma, Ms. Hobbs, and Ms. Tracy have been working hard to help our nursing students.  The team was extended to Dr. Lillibridge, Ms. Chairez, Mr. Mazdra, Ms. Martinez, Ms. DeLaTorre-Burmeister, and Mr. Josh Walker to help students with any advising, financial aid, etc. questions they may have.  Those students who remain with DACC will be provided scholarships until they complete the program.  The extended team went to each classroom to meet with any students on a one-to-one basis.  They will be working directly with the students. Also, Dr. Huerta noted Ms. Lopez has been working really hard to plan for reaccreditation.  Per NLNAC, the college will need to apply for the candidacy process.  The NLNAC will notify the college if it is deemed eligible and if so, will assign a mentor to work with Ms. Lopez.  The college would then submit a candidacy presentation which covers four of the six standards.  Once the candidacy presentation is submitted, the college has two years to schedule a site visit.  The college hopes to have the site visit next fall.  The key thing will be the students in the program, when approved, will be graduates of an accredited program.  The NM Board of Nursing will also be conducting a site visit in January 2013.  There are a few vacant faculty positions and one person who rescheduled because of an emergency.  The college is still getting interested calls from students and people interested in teaching.  Dr. Lovelace noted the college was not cited for curriculum or pass rates.  We were cited for high turnover and evaluation processes.  Dr. Huerta noted the presentation for candidacy will need to have three years of data which we will have.  The college is also working hard to recruit faculty.  Dr. Huerta noted the college got here because of high turnover rate.  The program directors hire their faculty, leave DACC, and their faculty also leave.  The number of people who apply for nursing faculty positions are limited.  Ms. Hobbs noted they were being aggressive in advertising with four programs in Las Cruces vying for faculty.  Mr. Derouen noted the veteran’s link should be looked at.  Dr. Huerta noted the college will keep faith in the program and program director.  While we thought the choice to go to NMSU would be limited to 4th and 3rd level students, it was opened to all levels of students.  Also, there has been a conference call with but DACC has not had the opportunity to communicate directly with NLNAC.  The college is in frequent contact with the NM Board of Nursing. They are supportive of the program.  Dr. Huerta noted there has been much support from the community and they have reached out to DACC.  On behalf of the her and the Exec Team she thanked Ms. Chairez, Mr. Mazdra, Ms. Martinez, Ms. DeLaTorre-Burmeister for all their help in meeting with the nursing students and helping them.  Ms. Kongs noted three things said that were not true – 1.  Department chair not qualified.  Mr. Briggs is incredibly versatile.  2.  Losing accreditation in two programs.  Not true.  Good standing in automotive and good standing in construction.  3.  Ms. Kongs has a master’s degree.   Mr. Derouen noted there were also some negative comments about criminal justice and law enforcement and the faculty qualifications.  The law enforcement academy is not certified; the facility is not completed.  This information diverts the college’s energy.  Dr. Huerta agrees.   The college needs to move on and stay positive. 

Informational Item

3 – Non-Exempt Employees Teaching – Mr. Adams

Mr. Adams noted there are several non-exempt staff who are teaching secondary to their primary job.  Any NMSU or DACC employee can teach as long as they are qualified.  Non-exempt staff will need separate time sheets – one for primary job and one for secondary job.  A rate schedule has been developed and you can get from Mr. Adams.  Mr. Adams provided a handout (see end of minutes) to the group on guidelines. The supervisor needs to make sure the employee is doing their primary job and not their teaching or related activities while on their primary job.  Mr. Derouen asked when employees will know how much they will make.  Mr. Adams answered right away or at least get an idea.  Ms. Allen asked about employees wanting to teach between 8:00 a.m. and 5:00 p.m. and also if there was a limit to the credit hours they could teach.  Mr. Adams answered yes there is limit; they cannot exceed 1.5 FTE.  There was a discussion on approvals, being put in awkward situation, and setting boundaries.  Dr. Huerta noted consideration should be given and this should be talked about at ALT.

Informational Item

4 – Announcements

Dr. Huerta reminded the group that beginning January 2013, Admin Council meetings will be held at East Mesa.

Informational Item

 

Ms. Martin noted the Golf Tournament would be held on Friday, October 19 at the Sonoma Ranch Golf Course. She has registration forms if anyone is interested.  Wonderful celebrities will be donating their time:  Coach Lou Henson, Coach Marvin Menses, Louie and Rocky Burke, Austin Trout and Darius Holland. Ms. Allen noted a computer was donated for the raffle. 

Informational Item

Ms. Kongs noted tough enough to wear pink luncheon would be using center pieces made by our welding students.  Those who buy the table can keep the center piece.

Informational Item

Meeting End Time

11:09 a.m.

 

Next Meeting

Wednesday, October 3, 2012, 10:00 a.m., ACR

 

 

    

Doña Ana Community College

Guidelines for Employees Taking Courses

 

Consistent with NMSU Policy 7.05, the following guidelines apply to DACC employees:

 

1)     Employees generally will not take courses during the hours of 8-5 unless the organizational unit has operational hours that extend beyond those hours, or compelling justification exists, which could allow the employee to work an alternative work schedule (with supervisor approval)

2)     Taking courses cannot interfere with operations or providing student/customer service in employee’s work unit , or unreasonably impose on other employees

3)     Employee is expected to make up the time spent away from the work station (or take annual leave) unless enrollment is a requirement for continued employment

4)     Employee cannot prepare for class, or other related activities, during their primary work schedule

5)     Taking a course can occur during an employee’s lunch period; however, the previous guidelines must be met