ADMINISTRATIVE COUNCIL MEETING

Wednesday, July 11, 2012

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma, Fred Lillibridge, Kristi Martin, Mary Beth Worley, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Tammy Powers, Jackie Kiefer, Bill Glenn, Meg Haines, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Gerri Martinez, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Jonathan Winans, and Irene Montoya (recorder)

ABSENT: John Paulman, Fred Owensby, Nancy Ritter, Ben Altamirano, Gladys Chairez, Emilia O’Neil, and Anthony Gordon

GUESTS: Viola Silva for Nancy Ritter, Michelle Ludesh for Gladys Chairez

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:07 a.m.

 

Dr. Huerta noted a good morning to the group and hoped everyone had a nice July 4 Holiday.

Informational Item

1 – Approval of the June 5, 2012, Minutes – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Dr. Walker motioned to approve the minutes of June 5, 2012, with the following change:  change on page 1 to Mr. Kent Evans.  Mr. Ledesma seconded the motion with the change. All were favor, the motion carried.  Irene will post on the web.  Dr. Huerta noted Mr. Evans had nominated Mr. Allen for DACC’s honorary degree.

The minutes of June 5, 2012, were approved with change.  Irene will post on the web.

2 – The Higher Learning Commission Committee Identified Gaps – Dr. Huerta/Dr. Lillibridge

Dr. Huerta noted The Higher Learning Commission would be here again in April 28-30, 2014 (23 months).  The HLC Committee has come up with some gaps and it is our responsibility to make sure that we follow up and take action.  We need to make sure HLC knows we take this seriously.  The group was provided a handout on the gaps and Dr. Huerta noted there will be others besides the list of five on the handout.  Dr. Lillibridge noted these were real preliminary.  The co-chairs will work on the new criteria which is a whole new approach.  Alamogordo will be the first to be visited using the new criteria.  Dr. Lillibridge, as part of his new responsibilities, has been complying with the US Department of Education.  Our mission statement is being looked at.  Everything we do needs to be related to the mission statement.  The old mission had everything but the kitchen sink.  We need to streamline the mission statement.  Our AtD Coaches recommended we add the following to our mission:  general education, majority of our work still workforce, and high school (dual credit, etc.).  We will need to move quickly on this.  Dr. Huerta added there were co-chairs for each criteria and Ms. Linda Skalic and Mr. Matt Byrnes are the co-chairs for the mission statement.  The Mission Statement will drive the self-study.  Dr. Lillibridge noted another thing HLC will be looking at is student complaints.  They will look at what kind of complaints and what was done.  This is a big issue and Mr. Ledesma has been working on this.  Mr. Ledesma noted his office will maintain a database.  The student will be referred to the appropriate person/department.  The process will include the student filling out a form and given to Mr. Ledesma.  Mr. Ledesma will distribute to appropriate department/person.  The current policy will be used.  Mr. Ledesma will be working on a process.  Dr. Huerta noted the process was currently all over.  It needs to be centralized, tracked, and monitored.  She asked Mr. Ledesma to coordinate and next meeting he will have more information.  A small discussion followed on the process, internet, and gathering information.  Dr. Lillibridge noted 3 and 4 on the list are sort of related.  Federal compliance requires that we have enough hours in the classroom.  He asked Mia to look at Fall 2011 schedule and analyze.  What was discovered was because we started the semester on a Thursday and had a 15 week schedule, we were actually short days.  We are required to sit in seat so many hours for so many credits.  This is not clear in the syllabi.  Dr. Huerta noted this should be brought up at NMSU Academic Deans Council.  Dr. Lillibridge noted for the second mini semester, we were short a whole week.  Dr. Lillibridge noted master syllabi (#4 on list) could fix this.  Dr. Huerta noted the division deans have a syllabi check list.  There is more work to be done including Dr. Walker and the Online Task Force.  Dr. Lillibridge noted there are some online issues we need to also be looking at.  A small discussion followed.  Dr. Huerta noted number five, certificates.  Does it lead to jobs?  Ms. DeLaTorre-Burmester noted graduation employment surveys are sent by snail mail, telephone calls are made, and emails are sent.  Most of data is received from the health division.  Dr. Lillibridge noted the college is not generating certificate graduates.  Dr. Huerta asked Mr. Mazdra if we were telling students to enroll in certificate programs.  Mr. Mazdra answered yes, especially when stackable with an associate’s degree.  Dr. Lillibridge noted another change was adding locations.  The Arrowhead Early College High Schools will go over the threshold soon.  Because the process takes a long time, Dr. Lillibridge will need to know what we will be doing at Chaparral and Hatch.  Dr. Huerta noted if more than 50% of a degree we will need to add to additional locations.  Dr. Huerta asked Dr. Lovelace, division deans, and Dr. Walker for ABE work on this with Dr. Lillibridge.  Dr. Huerta, who recited the Mission Statement, noted HLC will look at the statement and we need to make sure we are doing it.  Next month Ike will talk about student complaints and process.

Informational Item

3 – NMSU Enrollment Restrictions Update – Mr. Mazdra

Dr. Huerta asked Mr. Mazdra to update the group on the enrollment restrictions.  Dr. Huerta noted there was a Planning Council which Dr. Teachman from Alamo and President Gratton from Carlsbad are on.  There is also an Enrollment Committee which Mr. Mazdra and someone from Grants were on.  Mr. Mazdra stated the restrictions have evolved the last few weeks.  All two year campus sections, except for developmental education, offered at the community colleges exclude main campus students from registering.  Ms. Martinez noted there have been many calls from students asking.  Dr. Huerta noted one of NMSU’s initiatives was to contact students who are enrolled at a community college and telling them to enroll at NMSU Las Cruces.  Mr. Mazdra noted 30 students in the last two weeks have changed the program they are in.  A small discussion followed.  Dr. Lovelace noted it had gone to Associate Deans Academic Council and the President of ASNMSU attended the meeting.  They had 5-6 concerns.  Mr. Mazdra noted the academic advisors were meeting with Drs. Wilkins and Fant later today on this.  Dr. Huerta noted we will need to keep track and see how it goes.  She has received questions from our Advisory Board.  Mr. Mazdra noted a protocol was in place to override.  He sees problems with those who are double majors.  Mr. Burke noted the restrictions to our workforce related courses should be removed.  Dr. Huerta thanked Mr. Mazdra.

Informational Item

4 – Search Committee Check List – Dr. Huerta/Mr. Adams

Dr. Huerta asked Mr. Adams to work on a search committee check list.  During the orientation for search committees, they will receive a check list also.  Mr. Adams appreciates the work of the search committees.  There are retention requirements and discovered information that we need to keep.  A person can challenge and we need to be able to defend.  Please look over and provide any feedback to Mr. Adams.  The check list was provided to the group.  Mr. Adams noted the top part of the check list is what the chair will bring to the meeting with administration on strengths and weaknesses.  The bottom portion is what the chair is responsible to bring to the HR Office.  It is very important to have all this information.  Dr. Huerta noted any comments, email Mr. Adams by the end of the week.

Please let Mr. Adams know your feedback by end of the week.

5 – Employee Separation Check List – Dr. Huerta/Mr. Adams

Dr. Huerta noted she wanted to know how DACC keeps track of things belonging to DACC when an employee leaves.  She asked HR to come up with an employee separation check list and she is making a requirement when employees leave DACC.  Mr. Adams noted the form, which was provided to the group, was from NMSU but was modified for DACC.  This form is not all inclusive and may not apply to employee.  When notice of an employee leaving is received by HR, HR will send the form to the supervisor.  HR will monitor and track for completion.  Mr. Adams noted things could be added or modified.  Please let him know.  Ms. Silva asked that keys to desk, files, etc. be added.   Dr. Huerta asked that feedback be sent to Mr. Adams by next week.  Dr. Huerta thanked Mr. Adams.

Please let Mr. Adams know your feedback by next week.

6 – Fall 2012 Convocation and Volleyball Tournament – Dr. Huerta/Mr. Ledesma

Dr. Huerta noted a decision was made to not fill positions this close to the fall semester starting.  We will have a deadline and those after deadline will have a spring semester start date. 

Informational Item

Dr. Huerta noted Fall 2012 Convocation is Monday, August 20 (when 9-month faculty return) at East Mesa.  Great activities are planned including volleyball.  Mr. Ledesma noted there is a July 28 deadline to sign up a team for the volleyball tournament.  He will need the team name and team captain.  The rules will be the same.  Tournament limited to eight teams.  Mr. Burke is boycotting.  He would like the tournament to be co-ed with two people of the same sex be on the court at all times.  A small discussion followed.  Dr. Huerta noted Mr. Ledesma will send out information on the volleyball tournaments.  Dr. Huerta noted the theme was Safari.  She noted phase 6 and 7 at East Mesa would not be ready for fall, but we will be able to use in January. 

Sign up your volleyball team with Mr. Ledesma by July 28.

7 – DACC Celebrity Golf Tournament – Ms. Martin

Ms. Martin noted the Celebrity Golf Tournament was scheduled for Friday, October 19 at the Sonoma Ranch Golf Course.  There will be no dance this year.  This year the celebrities include Mr. Darious Holland who played with the Green Bay Packers, Mr. Louie Burke, Mr. Rocky Burke and Mr. Austin Trout all local boxing celebrities.  Mr. Trout’s fiancé is a DACC graduate.  Coach Marvin Menzies will also join the group.  Ms. Martin is hoping to get Coach Lou Henson.  Ms. Martin noted teams and sponsors are needed -- $400 per team or $100 individual.  Dr. Huerta noted this was a fun and good time for a good cause.  It receives good community support.

Informational Item

8 – Announcements

Ms. Martin noted Mr. Jon Wynne left a legacy gift to DACC in the amount of $2.7 million.  There will be a press conference tomorrow announcing the endowment.

Informational Item

Meeting End Time

11:36 a.m.

 

Next Meeting

Wednesday, August 1, 2012, 10:00 a.m., ACR