ADMINISTRATIVE COUNCIL MEETING

Wednesday, May 5, 2010

Administrative Conference Room

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Fred Lillibridge, John Paulman, John Walker, Bernie Piña, Lydia Bagwell, Teresa Brandon, Jerry Welch, Sylvia Nickerson, Tammy Welch, Susan Roberts, Bill Glenn, Fred Owensby, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Lori Allen, Doris Gleason, Nancy Ritter, Ben Altamirano, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Joaquin Tadeo, and Irene Montoya (recorder)

ABSENT: Ike Ledesma, Ken Tellez, Carmen Aguilera-Goerner, Meg Haines, Kristian Chervenock, Kathy Reddington, Gladys Chairez, Larry Sharp

GUESTS:  Jay Jordan (NMSU Interim Executive VP/Provost), Kurt Depner, Trina Hartshorne, Leesa Mandlman

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:07 a.m.

 

Dr. Huerta noted a good morning to the group.  Everyone is in a good mood even after the budget meeting earlier this week.  Dr. Huerta noted the Strategic Plan Implementation Team meets before this meeting.  The college is making significant progress. 

Informational Item

4 – Executive VP/Provost Vision for Community Colleges & Current & Proposed Initiatives – Dr. Jay Jordan

Dr. Huerta introduced our special guest, Dr. Jay Jordan, interim Executive VP/Provost.  He is no stranger to DACC or NMSU.  Dr. Jordan asked everyone to introduce themselves as he only knows some of the staff.  Dr. Huerta noted Dr. Jordan has been with NMSU for slightly longer than 30 years.  He was the Dean of the College of Engineering and he has also been the Director of PSL.  It was during a very difficult time that he was the Director of PSL.  Under his leadership, diversity has been embraced.  Dr. Huerta noted her and Dr. Jordan have had conversations on our courses transferring.  She is happy to welcome Dr. Jordan. 

Dr. Jordan noted that the budget for PSL in 2004 was $43 million, $54 million in 2005, and $67 million in 2006.  He and Ms. Jennifer Taylor took over at the end of 2005.  The budget had gone up and down.  At the time he took over, there were 500 employees and 50 or so student employees.  After the infrastructure was fixed, there are 247 employee and they have a revenue generating scheme.  Fifty-five percent of the overhead goes to the Provost Office.  The Provost Office uses the money to start-up faculty.  He noted the central systems does not work perfectly, but are getting better.  PSL now has two labs: aerospace and information science that are about equal.  There is also a $25 million energy research lab.  This is good for the community and they give students jobs which keep them in Las Cruces.  Dr. Jordan noted the money is in the applied area while the research area is small.  MIT graduates don’t like coming here while Aggies are not opposed.  Dr. Jordan noted he was the Associate VP for Research on loan to President Couture.  He believes DACC is the logical choice to partner with regarding the research endeavor.  Faculty and staff have unique talents that can be used.  Dr. Jordan noted people don’t think community colleges could be part of the research.  He thinks they can.  DACC is a complex structure. 

Dr. Jordan noted some initiatives being looked at and that he is a huge proponent of is 26 pay periods.  This would help union employees and treat non-exempt employees more fairly.  He is also a proponent of an accrued leave management system which is in the bargaining unit agreement.  This is comp time in lieu of overtime.  He noted nobody wanted to change things.

Dr. Jordan noted an issue that has always annoyed him is the notion that community college faculty are less.  He once had a faculty member from Alamogordo who taught Engineering 101 and also taught math.  The math students who were in this faculty’s class were better prepared than students from the NMSU Math Center.  He is very thankful for the community college’s math program.  Dr. Jordan believes we should have cracker jack programs at our community colleges.  It’s more nurturing and we need to preserve that. 

Dr. Jordan noted they are getting beat up a lot on the transition of two-year students to four-year institutions.  People do not understand the role of community colleges, workforce development, and vocational training.  They do not understand that students do not want or need a bachelor’s degree.  The skill sets that employers need are important to the community.  In Las Cruces, we are fortunate to have both a two-year and a four-year institution.  Dr. Jordan believes we need to work harder on 2+2 programs for those other students.  We need to have this discussion including the community employers.  The BAS is very difficult because it’s under the College of Extended Learning and is not connected to an academic area.  There are a lot of areas the BAS could serve a student well.  Dr. Jordan noted Dr. Huerta had informed him that Eastern was ahead of the game.  He does not want Eastern to get our students.  Dr. Huerta added she also did not want to see that happen.  Let’s find a way to do this.

Dr. Jordan noted that when new courses are developed, they come up from faculty and then they are sent to the academic officers.  When we look at community colleges, there are two ways courses are developed:  those intended to articulate and those that are specifically for workforce development.  These courses are sent to ADAC where they are discussed, then to the Provost, the Registrar, to Institutional Research and then to HED.  It is then given a CIP code.  This is a convoluted mess.  The Provost has delegated the CIP codes to the academic dean to get ready and send to IR, then HED, and then the Registrar.  Dr. Jordan noted the community college chief academic officer sits on ADAC.  There is community college representation on the Dean’s Council, which is very refreshing and helpful.  All four community college presidents are members of the Dean’s Council, and one should represent the community college.  This is under the current policy.  All four can designate one person.

Dr. Jordan noted the community colleges not appreciated or respected needs to change.  President Couture is very different.  Others have not cared about the community colleges.  President Couture is a systems person.  If the Legislature tightened up, the community colleges could teach the first two years and this would save a lot of money.  As far as the quality issue, we will never win it.  He has no answer for this. 

Dr. Jordan noted the course people should get together.  The design is the most important thing.  Student learning outcomes should be defined and then they should be assessed.  Then we would have a smooth articulation of learning.  Finances should also be worked out.  Dr. Huerta noted she has appreciated her talks with Dr. Jordan.  She noted our faculty members are NMSU graduates.  It is refreshing to hear how someone is listening to us.  Dr. Jordan noted all the community college chief academic officers should declare a leader and that person will chair the chief academic officers and sit on ADAC.  That is how far it needs to go.  Dr. Huerta noted our courses will be approved by the four vice presidents for academic affairs.  This is great progress.  Dr. Jordan noted Dr. Pacheco was the person who started digging into this.  Dr. Huerta added that Dr. Pacheco’s brother was once the president of Santa Fe Community College so he understood.  Dr. Jordan noted President Couture has embraced this.  This can’t change unless somebody at the top changes this.  The President has a President’s Cabinet and they meet regularly.  We have to respect and be open with each other.    This will meet with some resistance, but President Couture is tough and will ask why.  Dr. Huerta asked if anyone had any questions for Dr. Jordan.  Dr. Jordan thanked everyone for the opportunity to meet everyone.  He noted President Couture had asked him to look into the Joint Task Force report; to look at everything.  Dr. Huerta noted much progress had been made with the Joint Task Force which was formed due to DACC Advisory Board.  The Task Force consisted of three representatives from NMSU and three from DACC.  Looked at by the Task Force included academic issues which have been worked on.  They are now working on HR matters.  President Couture has told Dr. Jordan to make things happen and we will see more progress.

Informational Item

 

Dr. Huerta asked Mr. Burke to introduce our new employee.  Mr. Burke introduced Ms. Nancy Ritter who replaced Ms. Kelly Brooks.  Ms. Ritter is a good fit and he looks forward to working with her.  He thanked Ms. Lamotte and Ms. Silva for pitching in.  He welcomed Ms. Ritter

Informational Item

1 – Distribution of the Minutes of March 31, 2010 – Dr. Huerta

Dr. Huerta noted the minutes of March 31, 2010, have been included with the agenda.  Please look over and let Irene know any changes.  You have a week.

Please look over and let Irene know any changes.  You have a week.

2 – Follow Up Questions to the Budget Meeting – Mr. Burke

Dr. Huerta asked if there were any questions regarding the budget meeting.  Mr. Burke noted he would make the budget available after board approval.  Dr. Huerta noted we will make the college-wide budget meeting an annual thing.  Dr. Huerta noted she had met with both Faculty Council and student government regarding the budget which she will add as part of the process. 

Informational Item

3 – Building New Mexico’s Future, A Master Plan for Higher Education in New Mexico – Dr. Huerta

Dr. Huerta noted the handout from the Secretary of Higher Education.  The Secretary wants to develop a master plan for higher education for the State.  New Mexico is one of four states who do not have a plan.  There are four bulleted items the Secretary wants institutions to respond to: 1) What are the strengths and weaknesses of our current postsecondary education?; 2) What changes are required?; 3) How can higher education make greater contributions to the citizens of the our state?; and 4) What issues, educational and otherwise, have paramount importance as New Mexico moves to create a Master Plan for higher education?  Dr. Huerta noted there would be a retreat the later part of June to get input and have a coordinated collected voice.

Informational Item

5 – Graphic Standards Manual – Mr. Paulman & Ms. Mandlman

Dr. Huerta noted she has mentioned on and off about having graphic standards.  Mr. Paulman and Ms. Mandlman have been working on a manual so we can have a consistent look.  Also have a consistent message.  Mr. Paulman noted Ms. Mandlman does much more for DACC.  She is Ms. DACC in the graphical sense.  DACC is widely recognized in the community.  We plan to have the manual on the web and G drive also.  Ms. Mandlman gave the group an overview of the graphic standard manual and what the community college should look like.  This is long time coming.  The first page is a letter from the president.  The second page is the table of contents with page three answering why.  Page four is how the logo can be used in black and white and also in color.  Page five is how not to use the logo.  Mr. Paulman asked that if logo needed modifications, please talk to him.  Page six is the color palette and page seven is the brochure look.  Ms. Mandlman noted the brochure series was almost finished.  They are all consistent with some needing some updating.  Mr. Paulman noted the college needed a consistent, same feel.  Dr. Huerta asked that new programs need to get with Mr. Paulman.  There are still some things being worked on, so if you are called, please don’t be upset.  Mr. Paulman will work on developing graphic templates on the web so departments can use.  Ms. Mandlman noted page eight was “other.”  She added that they did not want to be the police, but they do want a consistent look.  Dr. Huerta added this was something she directed them to do.  Ms. Mandlman noted page nine was the stationery system which can be pre-printed.  Mr. Paulman noted element is available to import.  Ms. Mandlman continued with page ten which is envelopes and business cards.  Mr. Paulman noted employees will now order business cards through Insta Copy.  Insta Copy will send the proof to the employee.  They can purchase using a procurement card.  Ms. Mandlman noted page eleven is the print applications (flyer, bulletin board), page eighteen is the brochure series, page nineteen is the flyer, and page twenty is the ads.  Mr. Paulman noted the flyer can be converted to the ad and the ad to the flyer.  Dr. Lillibridge asked if running behind schedule is there stock to cover.  Ms. Mandlman answered they have talked about this.

Dr. Huerta noted a lot of work had also been done with Omar.  Ms. Mandlman noted the homepage picture rotates and there is a 2nd and 3rd tier.  Mr. Paulman added the concept will be to provide to departments standards to follow.  Mr. Mazdra noted a few years ago NMSU went through branding, does DACC have a font.  Ms. Mandlman answered optima is the font, but we are not married to it.  Dr. Huerta noted NMSU has since changed that.  Mr. Owensby asked if the font would be in the manual.  Ms. Mandlman answered yes.  Dr. Huerta noted she liked the clean look.

Informational Item

6 – 2010 Switch Enrollment for Medical & Open Enrollment for Dental & Vision   – Dr. Huerta

Dr. Huerta noted the handout attached to the agenda.  It’s a memo from Ms. Rene Yoder on the opportunity for employees to switch enrollment for medical insurance and also open enrollment for dental and vision insurance.  It will be open from April 28 through May 19.

Informational Item

7 – Higher Learning Commission Reports – Dr. Huerta

Dr. Huerta noted there were two things regarding the Higher Learning Commission.

Ø   The progress reports which Mr. Dave Burleson spoke to this group about.  The report was sent to everyone for feedback and it is ready to be shipped out.

Ø  The monitoring report regarding the relationship between NMSU Regents and DACC Advisory Board. 

Both reports will be sent out soon and Dr. Huerta is hopeful of a good response.

Another is an HLC compliance issue.  How is DACC verifying the student taking the on-line course is the student taking the exam?  The college needs to verify.  She has brought this up to Dr. Lovelace, the division deans, and Ms. Welch.  She passed this on to both Mr. Tadeo and Mr. Depner for Faculty Council discussion.  Dr. Lillibridge noted DACC does its own reporting to HLC.  We need to make sure there are no HLC implications.  Dr. Huerta noted this would be added to the process for new programs.  Dr. Huerta noted we had 6 programs on-line and those require additional review by HLC.

Informational Item

8 – Title V – Drs. Lillibridge, Piña, Mr. Ledesma

Dr. Huerta noted she had spoken to Dr. Lillibridge a little about the proposals received for the Title V grant.  There were lots of people who submitted proposals.  Dr. Huerta noted she had asked Dr. Lillibridge, Dr. Piña and Mr. Ledesma to take the lead.

Dr. Lillibridge noted a committee was appointed.  The grant will deal with all kinds of transitions.  The college will join the Foundations of Excellence program.  We will explore all the things we do or don’t do for first time students.  We will explore ways to serve them – student services, interventions.  Dr. Lillibridge noted 42 or 46 colleges nation-wide will receive funding.  The college could use it.  Dr. Huerta noted non-credit to credit will also be included.

Dr. Lillibridge noted with the foundation, we will look at all we do.  There were many good ideas suggested.  We will learn and spend.  Dr. Piña noted some interventions used for the PRIMOS grants would be used.  We will continue with the paired classes and in-class tutoring.  A small discussion followed.  Dr. Huerta noted the RFP had not been posted yet.

Informational Item

9 – Stars of Excellence & Service Awards Ceremony – Dr. Huerta

Dr. Huerta reminded everyone that tomorrow, May 6, at 3:00 p.m. we will be having our Stars of Excellence Ceremony.  Part-time and full-time faculty, staff, tutors, promotion & tenure, and years of service will be recognized.  Please join us.  Ms. Nickerson noted the non-exempt and exempt employees chosen have not been notified.  Dr. Huerta noted the president’s office will do that.

Informational Item

10 – 2009/2010 Commencement – Dr. Huerta

Dr. Huerta noted 1,300 students were eligible to participate in the year’s commencement.  Commencement will be held on May 7 at 7:00 p.m. at the Pan Am Center. The honorary degree reception has been changed.  It will now be held before commencement at 5:00 p.m. in the Barbara Hubbard Room.

Informational Item

11 – Announcements

Dr. Huerta noted she had changed the Admin Council meetings in June, July, and August.  They will be moved to Wednesdays to allow employees to take three day weekends.

Informational Item

Dr. Huerta noted the DACC Advisory Board will be meeting May 6 and the budget will be presented.

Informational Item

Dr. Huerta noted on May 10-12 the Legislative Finance Committee will be in Las Cruces.  On May 11 they will meet at our East Mesa Campus.   The meeting is by invitation and she has asked Mr. Burke to join her.  The meeting will be held in the Student Success Center.  There are 20-25 LFC members.  The first day they will be meet at NMSU.

Informational Item

Mr. Tadeo noted his pleasure in introducing the next Faculty Council president, Mr. Kurt Depner.  He will remain an advisor as past president.

Informational Item

Next Meeting

Wednesday, June 9, 2010, 10:00 a.m., ACR

 

Meeting End Time

11:30 a.m.