ADMINISTRATIVE COUNCIL MEETING

Friday, October 30, 2009

Administrative Conference Room

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma, John Paulman, Ken Tellez, John Walker, Bernie Piña, Teresa Brandon, Jerry Welch, Sylvia Nickerson, Tammy Welch, Susan Roberts, Carmen Aguilera-Goerner, Meg Haines, Susanna Rodriguez, Mozella Garcia, Kristian Chervenock, Lori Allen, Kelly Brooks, Ben Altamirano, Brad Mazdra, Becky Orduñez, Larry Sharp, Rosa DeLaTorre-Burmeister, Joaquin Tadeo, and Irene Montoya (recorder)

ABSENT: Fred Lillibridge, Lydia Bagwell, Bill Glenn, Fred Owensby, Luly Valencia-Glenn, Doris Gleason, Kathy Reddington, Gladys Chairez, Rosalina Contreras

GUESTS:  Geri Martinez for Gladys Chairez, Rod Santos

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:04 a.m.

 

Dr. Huerta welcomed everyone.  She noted she had brought in a cake to celebrate birthdays for October and November.  Dr. Huerta noted the DACC Distinguished Alumni luncheon was held on Saturday.  The alumni who were recognized:  The Honorable Judge Manny Arrieta, a 1978 radiologic technology graduate and a graduate of the University of Michigan law school; Mr. Pablo Fuentes, a 1994 occupational business graduate, a former dual credit student and currently president of Anamarc Educational Institute; and Mr. Jay Armijo, a 1988 automotive technology graduate and currently executive director of the South Central Council of Governments.  Our former students have made a significant difference in our community.  Mr. Tellez and Ms. Kristi Martin did an outstanding job putting together.  Please let us know any former students you might know who are outstanding.  Dr. Aguilera-Goerner noted Mr. Fuentes’ boss is also an alumnus of NMSU.  She also noted it was a great idea for VIPs to introduce our distinguished alumni. 

Informational Item

Dr. Huerta noted another good news item is the community college completed the site visits from both the National League for Nursing and also the New Mexico Board of Nursing.  The NLN visited DACC last week and the NM BON visited this Wednesday and Thursday.  She met with both along with Dr. Lovelace, Mr. Burke, Dr. Chieffo, Mr. Ledesma, and Interim Division Dean Brandon.  The NLN visitors will recommend continued accreditation and the visitor from BON will recommend full accreditation.  Both will visit the college again in two years.  Dr. Huerta noted the Nursing Program is well and alive.

Informational Item

Dr. Huerta also noted the college has received a $600,000 HUD grant.  This is a three year grant primarily for our Mesquite Neighborhood Learning Center.

Informational Item

1 – NMSU Presidential Search – Dr. Huerta

Dr. Huerta noted the NMSU Presidential Search is moving forward with interviews beginning next week.  Interim NMSU President Manuel Pacheco has done a good job.  There are five finalists the Regents have approved to be interviewed.  Dr. Huerta noted the bios and interview schedules for each candidate are provided to the group in the packet.  She encouraged everyone to attend/participate.  Ms. Brooks noted she would be facilitating the interviews with exempt/non-exempt staff.  Dr. Huerta noted there was a time carved out for community colleges and also a separate time for community college presidents.  Ms. Welch noted the room here at DACC is 272 not 242 as listed on the schedules.  Dr. Huerta asked to please note change and also get involved, ask questions, and provide feedback.  Mr. Santos showed group the web page for the search.  Dr. Huerta noted the committee, chaired by Mr. Del Archuleta, did a great job.  Ms. Brooks added that if you could not attend, email her your questions.

Informational Item

2 – Early College High School – Dr. Huerta

Dr. Huerta noted Drs. Lovelace and Walker have been involved with the curriculum for the Early College High School.  The college has received a request from Mr. Stan Rounds to provide classroom in our facility for their use.  As of yet, there is no facility and they are hoping to start offering courses in fall 2010.   They will be accepting 75-100 students.  Dr. Huerta and Mr. Burke have met with Mr. Rounds to discuss request.  She and Mr. Burke will be looking at which facility is best suited and will be working with some of this group. Mr. Burke noted they will evaluate whether three classrooms could be freed up.  The only other requirement they requested is access to wireless.  This could involve shuffling.  We will determine if this will be possible or not.  Dr. Huerta noted they would also be working with Ms. Rikki Manley and as you all start work on your fall schedules, you will take a more prominent role in determining if this will be possible.  Mr. Tadeo asked if these students would be driving their personal vehicles to campus.  Dr. Huerta answered she thinks they will be bused.  Dr. Piña asked if the schedule would be 8:00 a.m. to 3:30 p.m.  Dr. Huerta answered yes.  Mr. Tadeo asked if our resources would also be used like library, etc.  Dr. Huerta answered yes.  Dr. Sharp asked about counseling services and his office.   Dr. Huerta answered no she did not think so.  She also noted that all has not been mapped out yet.  Ms. Brooks noted IDs would be needed to access our services and this is something we need to think about.  Mr. Welch asked if these students would be enrolled as dual credit.  Dr. Huerta answered yes.

Informational Item

3 – Budget Update  – Mr. Burke

Mr. Burke noted as everyone knows, the legislature has cut state appropriations.  This represents about $800,000 for DACC.  The legislation also calls for $13.4 million of federal ARRA appropriation to be distributed proportionally to public post-secondary education institutions.  This would be an add-back of $400,000 to DACC.  Mr. Burke noted for this year please stop your one-time only non-recurring expenditures.  We need to be conscientious of expenditures for the balance of the year.   Mr. Burke noted his area will continue to monitor expenses.  He has not looked at budget overall.  Positions not filled, will not be filled unless critical.  Mr. Burke asked that if you have ability to save within department budget, then maybe balance could be spent at your discretion.  I&G are in one state general account and do not carryover.  Mr. Burke noted we will be able to cover the $800,000.  The college will be starting with a $1.2 million hole.  He is giving the group something soft now which may get much harder.  He suggested we all slow down now.  Most of the money is in salary and he will be looking at salary savings.  Dr. Huerta noted this came from the special session they just came out of and come January, the regular session will begin.  Mr. Burke noted that tax cuts were pretty much reserved for oil and gas.  It has played out worse as the state income tax and the gross receipts tax are both lower. That is why we are where we are at.  Ms. Brooks asked that we make sure this information gets down to department chairs/program directors, technicians, and all your units.  She and Andy are available to attend department meetings and provide any assistance so that it gets down to those who are spending.  Dr. Huerta asked that this be shared with everyone. 

Please share this with your units/departments/employees.

4 – Preliminary Budget Hearing  – Dr. Huerta

Mr. Burke noted that Dr. Huerta does want to have the preliminary budget hearings.  Currently no new exempt positions will be funded and maybe no new positions will be funded.  It is important that we build the schedule into the budget.  Reaching out beyond our needs will not be possible.  He would like at the Dean’s meetings to discuss what you could live with and make recommendations to the Exec Team.  Ms. Martinez asked if students would be affected due to less adjunct begin hired.  Mr. Burke answered this is what we talk about when we talk about building the schedule into budget.  Dr. Huerta noted the budget hearings could still be on but we need to understand the economic situation of the state.  We would like to go ahead and hear your needs.  As you all know, our December meeting is the preliminary budget hearings and everyone will have a few minutes to let us know your needs.  The college has been very generous in the past.  You may have to live with what you have this year for next year. 

Informational Item

Dr. Huerta noted that she has added Chaparral to the agenda.  Mr. Burke noted we have not officially acquired the land (20 acres) for Chaparral.  There are a few stumbling blocks with the sewer and sewer extension.  We will try to tie the sewer into the high school or tie a line into the existing system.  We are still in the preliminary planning.  Dr. Huerta asked about an anticipated groundbreaking.  Mr. Burke noted it will be complete fall 2010 with a possible spring 2011 occupancy; for sure fall 2011.  The floor plan includes a lobby, front office area, vending area, restrooms, computer classroom, open computer classroom, ABE, and student success area (alternate).  Mr. Burke will ask Ms. Reddington to get with Ms. Nickerson and Dr. Garcia.  We are hoping to build a computer classroom large enough for other purposes.  Mr. Welch if there would be any LEED.  Mr. Burke noted we had to do LEED for Gadsden but we have requested this one to not have the full LEED.  The cost would be 10%-15% more.  The state requires projects 15,000 square feet or less to be at 50% LEED.  Ms. Nickerson asked if dual credit courses would be utilized at the high or school or the portables.  Dr. Huerta noted high tech courses would be taught at the high school but general classrooms would be used at the center.  Dr. Garcia noted the space for student success would require staffing requests in the next budget process. Mr. Burke noted this is an alternate on the project and we won’t know if we will get.

Informational Item

5 – Student Payment Changes  – Ms. Brooks

Ms. Brooks noted effective October 1 we will be distributing checks for financial aid here at DACC.  The big impact of this will happen in the spring.  The particulars have not been worked out including where they will be distributed. 

Ms. Brooks noted another big change will be that the 10% down payment will no longer be needed.  Students will need to sign a financial aid agreement form.  This will be done during the registration process when student register on-line.  The student agrees to the financial commitment.  Mr. Burke asked about registration in person and will they be able to register without the part.  Ms. Brooks answered the system with not let you complete the registration.  Mr. Burke asked if this is only for students on financial aid.  Ms. Brooks answered no it is for all students.  Mr. Burke asked if students will fill out form on-site.  Ms. Brooks answered the registration documents will include the agreement on the back.  A discussion followed.  Mr. Burke noted he was concerned students might give up.  Ms. Brooks noted students will not be dis-enrolled because of the 10% down payment unless their balance is over $999.  Mr. Mazdra noted he asked Mr. Kiehne from NMSU to come give a demonstration and he noted NMSU is not ready.  Another discussion followed.  Ms. Brooks noted she will send the form to Irene and Irene will forward to the group.   The group can see the form at that time. Dr. Huerta asked Mr. Tadeo to share with Faculty Council.

Ms. Brooks noted an agreement with Barnes & Noble will allow them to sell books directly to the students at Gadsden.  Prior to this, the staff at Gadsden was responsible for this.  They will take over for spring.  Dr. Piña asked about Sunland Park.  Ms. Brooks noted the volume does not warrant this. 

Ms. Brooks noted NMSU grants/contracts have moved their proposal form on-line.  She will contact those who will be affected. 

Ms. Brooks noted there is a new records management retention department that is handling the specific requirements to disposing original documents.  Please work with her office to get specific information. 

Ms. Brooks noted there are certain requirements for holding functions/awards for retirees.  NMSU is cracking down on those not following policy and DACC will start enforcing.  Contact her office to make sure what you are doing is good.

Informational Item

 

6 – Recognition of Veteran’s Day – Ms. Reddington

Dr. Huerta noted Ms. Reddington is not in today.  Ms. Reddington approached Dr. Huerta about recognition on Veteran’s Day.  Dr. Huerta thought it was a great idea.  There will be recognition of Veteran’s Day on Wednesday, November 11 at 8:30 a.m. at the flag pole at the central campus.  NMSU ROTC will perform a flag ceremony.  Please join us.

Veteran’s Day Recognition, November 11, 8:30 a.m., flag pole at central campus.

7 – Announcements

Dr. Huerta noted there was a good turnout for Disability Awareness Day.  There were 20 plus employees.  Dr. Sharp added this was one of the best and they were very busy with students. 

Informational Item

Dr. Huerta noted the Workforce Summit was outstanding.  Ms. Haines thanked Dr. Huerta for MCing and keeping it going.  Mr. Welch was also a speaker.  Dr. Walker and Irene from this group were on the committee.  Mr. Peyton Yates did excellent.  There was a lower turn out than last year.

Informational Item

Dr. Huerta noted the golf tournament and dance were excellent.  Photos of both events were showed to the group.  Drs. Lovelace, Lillibridge and Ms. Bagwell all played in the tournament. 

 

Mr. Altamirano noted there will be a Christmas Party for the community college.  It will be held on Saturday, December 5 at 7:30 or 8:00 p.m. at Ramada Palms Inn.  They are doing the preliminary planning but it will include a plated dinner and the Fierro Band.  More details will be sent out. 

Informational Item

Dr. Garcia noted there were two nominations to NCIA from DACC:  academic leadership-Donna Alden and transitions-ABE.

Informational Item

Dr. Huerta congratulated Ms. Nickerson for being named the director of the year at the New Mexico Adult Education Association annual conference.  Also, Ms. Lora Ross was named employee of the year, Ms. Yanette Jimenez was named instructor of the year, and Mr. Vaughn Patterson was named GED student of the Year.  Congratulations to all!

Dr. Huerta passed out flyer for HEAVEN.

Informational Item

Next Meeting

Friday, December 4, 2009, 10:00 a.m., Place TBA

This is the Preliminary Budget Hearings.

 

Meeting End Time

11:21 a.m.