ADMINISTRATIVE COUNCIL MEETING
Friday, May 1, 2009
10:00 a.m., ACR
Present: Margie Huerta, Anna Chieffo, Andy Burke, Ike Ledesma, Fred Lillibridge, John Walker, Ken Tellez, Brad Mazdra, Terry Mount, Lydia Bagwell, Fred Owensby, Mike Adams, Kathy Reddington, Meg Haines, Doris Gleason, Kelly Brooks, Bernard Pina, Lori Allen, Mozella Garcia, Tammy Welch, Susan Roberts, John Paulman, Luly Valencia-Glenn, Bill Glenn, Becky Ordunez, Larry Sharp, Ben Altamirano, Sylvia Nickerson, Susana Rodriguez
Absent: Ray Diaz, Jerry Welch, Kristian Chervenock, Gladys Chairez, Irene Montoya,
Guests: Sylvia Acosta, Liz Ellis
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Agenda Item |
Discussion |
Action/Disposition |
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Meeting Start Time |
10:05 a.m. Dr. Chieffo noted a good morning to everyone and indicated that Dr. Huerta was at an off-campus meeting and would be attending shortly. |
Information Item |
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1. Approval of the minutes of March 6, 2009 and April 3, 2009 |
March 6, 2009: Dr. Walker moved to approve, Dr. Sharp seconded April 3, 2009 Dr. Walker moved to approve, Dr. Lillibridge seconded |
Minutes approved. |
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2. Fund Raising 101 |
Fund Raising 101 Ms. Sylvia Acosta gave a presentation on Fund Raising 101. The following are highlights from the PowerPoint presentation: Why Necessary? CCs receive .5 to 5% of all private giving CCs enroll more economically disadvantaged students Requires: Planning, commitment, clear goals & objectives, communication, team approach, reputation and ethics Everyone plays an important part (person, ask amount, request, timing) goals & objectives should be comprehensive Leadership: “There is no greater strength in a fundraising campaign than a board ready and willing to lead. There is no greater weakness than one in which sees fundraising as someone else’s responsibility” Leadership must be versed in fundraising objective for organization and each donor Admin & Deans of DACC should dedicate time to fundraising efforts identify, meet, introduction to potential donors Administration should develop priorities for the development committee Development Office creates a cultivation, solicitation and stewardship plan Everyone MUST know and believe in the fundraising objectives THE WHY IS KEY FOR EVERYONE TO KNOW!!!! Who makes the ask? Deans or faculty members that are uncomfortable should NOT make ask, but go on calls Development Office provides all necessary information to leadership to make the call Four-year universities Donors affected by Alumni Status Donors affected by Hierarchy: contact with President of University CCs: Donors not affected by Alumni Status Donors more motivated by belief in institutional mission Donors more motivated on making an impact on society Student centered program Directed asks, targeted at specific populations (tailored) is critical Establish Fundraising Priorities Determine the Story Engage faculty Campus Campaign participation rates of faculty members is critical Case Statement review for student centered content and general emotional appeal Start setting up meetings be patient Ask make sure you have the right person, right time, right amount, right project you should script the conversation Sylvia Y. Acosta (575) 646-4917, sylviaa@nmsu.edu Sylvia Nickerson asked if it should be a team approach for the ask. Sylvia Acosta responded it depended upon the donor.
Ken Tellez indicated his office is developing a case statement, and needs a list of priorities from everyone’s departments, which will then be approved by the Exec Team. Please email priorities to Ken Tellez within the next few weeks.
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Information Item |
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3. Budget Presentation |
Andy Burke summarized 09-10 Budget using a PowerPoint presentation (attached): Mr. Burke gave a summary of the funding formula and the legislative results. The total state appropriation is $741,900. Mr. Burke also noted that $500,000 was built into the budget to fund the schedule. There will be no salary increases and tuition will increase from $50 to $53 per credit hour. Mr. Burke showed the group a slide of tuition increases the past 10 years. New faculty and staff positions include: Faculty -- Dental Hygiene Exempt Staff -- Coordinator, Assessment (0.5 FTE) and Coordinator, Security Non-Exempt Staff -- Custodians (3 FTE) and Security Guards (7 FTE) Due to the economic situation, many new positions requested were not funded. Mr. Burke noted the following were possible future commitments: Faculty – Manufacturing, Physical Therapy, Licensed Practical Nurse (2 FTE), and Nursing Assistant (2 FTE) Exempt Staff -- Advisor Nursing and Coordinator, DOL Project Mr. Burke noted the total new money available is $1,973,183. This total will come from tuition/fees, state appropriation, local tax levy, other revenue, and non-recurring expenditures. The base expenditure adjustments will include compensation adjustments, previous commitments, university overhead, and other adjustments. The new allocated expenditures include instruction, academic support, student services, institutional support, and physical plant. Mr. Burke noted the $54.5 million budget is from state (44.3%), federal (30.3%) and tuition (15.6%). The use of these funds is 65.3% for instruction & general, 30.4% for student aid, 1.8% for auxiliary enterprises, 1.9% for public service and .5% for student activities. Ms. Nickerson asked if the Business Office would provide letter indicating 09-10 budget. Mr. Burke indicated yes, but after the budget was approved by the board. |
Informational Item
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4. Announcements/Other |
Ike Ledesma DACC Commencement at 8:00 May 8. Lunch for Volunteers. Reception immediately following.
Dr. Huerta Board Meeting is an open meeting. NMSU Admin Team, Monday May 4 @10:00 Conflicts with VPAA interview, NMSU President’s Office would not allow filming of event Searches: please attend VPAA, GS Dean
Kelly Brooks Cognos Training for all deans directors, department chairs: May 20 8:00-10:30, June 11 8:30-10:30 Should be receiving an email next week
Lori Allen Phone training – May 14,15 (tentative) Lori will send an email
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Next Meeting |
Not Announced |
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Meeting Adjourned |
11:17 a.m. |
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