ADMINISTRATIVE COUNCIL MEETING

Tuesday, October 7, 2008

10:00 a.m., ACR

 

PRESENT: Margie Huerta, Anna Chieffo, Andy Burke, Ike Ledesma, Fred Lillibridge, John Paulman, Ken Tellez, John Walker, Bernie Piña, Lydia Bagwell, David Pearse, Jerry Welch, Sylvia Nickerson, Tammy Welch, Bill Glenn, J.B. Carrica, Susan Roberts, Meg Haines, Fred Owensby, Susana Rodriguez, Mozella Garcia, Kelly Brooks, Doris Gleason, Kathy Reddington, Ben Altamirano, Brad Mazdra, Becky Orduñez, Larry Sharp, and Irene Montoya (recorder)

ABSENT: Lori Allen, Gladys Chairez

GUESTS: Martha McCaslin

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:05 a.m.

 

Dr. Huerta noted a good morning and good day to everyone.  Dr. Huerta reminded everyone Employee Health Services would be holding a shot clinic from October 13-17, 2008, from 8:00 a.m. to 12 noon daily.

Informational Item

Dr. Huerta gave the group a coupon from Sonic who will be donating part of their sales to the Aggies are Tough Enough to Wear Pink campaign.

Informational Item

Dr. Huerta noted this is Dr. Carrica’s last Admin Council meeting.  He is retiring.  Dr. Huerta thanked Dr. Carrica for the many years.  Dr. Chieffo will be working on a retirement celebration.  There was applause for Dr. Carrica.

Informational Item

In collaboration with NMSU, DACC applied for a Dept. of Education grant for STEM (science, technology, engineering, and mathematics) majors.  It was received for $1.2 million for two years.  We will be eligible for three additional years.  Both Drs. Chieffo and Lillibridge helped put together.  Dr. Chieffo this will help increase graduation rates for STEM majors.  It will target first-time, full-time entering freshman and will offer advising and case management.  The grant will also offer faculty professional development.  Dr. Chieffo noted the group would hear more about it.  Dr. Huerta added it would involve Dr. Piña, Mr. Welch and Mr. Pearse’s areas.  We will transition community college students to NMSU.  This is an exciting opportunity for the college.  Mr. Burke asked how the financial aspects would be handled.  Dr. Huerta noted she had asked and will ask again.  Dr. Huerta noted to Mr. Ledesma and Mr. Mazdra that a transfer coach would be hired.

Informational Item

1 – Approval of the Minutes of September 5, 2008 – Dr. Huerta

Dr. Huerta asked for a motion to approve the September 5, 2008, minutes.  Dr. Glenn motioned to approve the minutes of September 5, 2008.  Dr. Walker seconded the motion.  All were in favor, the motion carried.

The minutes of September 5, 2008, were approved.  Irene will post on the web.

2 – Mercer Faculty Compensation Review – Mr. Burke

Dr. Huerta noted she asked Mr. Burke to provide information on the Mercer Faculty Compensation Review.  Mr. Burke noted all were familiar with Mercer. NMSU hired Mercer to look at compensation at NMSU.  Mr. Burke provided the group with a handout on the summary of how the study was done for community college faculty.  Mercer used the HR Banner system, the HR Office, and information provided by us.  Codes that identify what discipline faculty teach, their degree, and their salaries were provided.  Mercer compared data with College & University Professional Association’s Community College Salary Survey.  Mr. Burke noted the survey was well structured, but is relatively new.  It has a cohort of 150 colleges.  Mercer than formulated a market composite and a geographic differential (95%).  A comparison of salary was done and all salaries were adjusted to 9 month.  The data has been provided to the Exec Team and both Mr. Burke and Ms. Gleason have looked at it.  The study resulted in DACC faculty being below market median by 12%.  It is the universities and ours intent to use the findings for future salary increases based on the 12 %.  This did not include the salary increase.  The university is doing a 2% increase on average to everyone.  All faculty will get 1%, and then it will differentiate by discipline.  The college does not have a performance instrument through the P&T process.  Performance based has not been part of our culture.  Mr. Burke noted a differential by degree was used in terms of salary.  The college is looking at distributing 1% for Associate, Bachelor’s, Master’s, and Doctorate.  This will be taken to Hadley Hall for concurrence and will then be distributed to faculty and Faculty Council.  There is no report on exempt and non-exempt staff.  Ms. Nickerson noted she was shared union information that those below $30,000 would be compensated January 1.  Will this be grant funded?  Mr. Burke noted a 2% on average will be given to exempt and non-exempt staff and yes, you will have to plan to build that in your budget.  Ms. Nickerson asked if department heads were done different.  Dr. Huerta answered no, they were not.  Mr. Burke noted only base salary was looked at.  Dr. Piña asked if this included adjunct faculty.  Mr. Burke noted no, only regular full-time faculty.  Dr. Huerta added she had met with the other community colleges to be on the same page.  She will meet with the division deans first then all faculty hopefully in November.  Dr. Piña noted on January 1 the college will be 10% behind.  Will we receive state funding?  Mr. Burke answered, historically, New Mexico has given 82% of average to the Legislature for salary increases.  That will continue to be the same.  NMSU will continue to make strides to progress against this 12% over time.  This survey did not take into account longevity.  The college will continue to push higher salaries.  Dr. Huerta noted LC campus professors are 20% below.  We will keep you updated and we will work with the division deans.

 

3 – Statewide GOB Election – Dr. Huerta

Dr. Huerta noted the November 4, 2008, statewide GOB election was around the corner.  The bond includes $6.5 million for DACC.  Today is the last day to register to vote.  Please encourage everyone to vote.

Please vote.

4 – Workforce Center Ribbon Cutting – Mr. Tellez

Dr. Huerta noted in Mr. Tellez’s new role, he will be organizing the ribbon cutting for both the Workforce Center and the Dental Hygiene Lab.  Mr. Tellez noted the Workforce Ribbon Cutting would be held on Wednesday, October 29.  There were 180 invitations sent.  Mr. Tellez noted Senator Bingaman was instrumental and the Senator really wants to be here.  Mr. Burke noted Mr. Stan Rounds from LCPS should be invited.  Dr. Huerta noted Senator Rawson, the Workforce Center’s neighbor, is also very supportive.  Mr. Tellez noted he was working with Ms. Haines.  He thanked Mr. Burke for the fact sheet he provided.  Mr. Tellez noted an invitation was sent electronically to everyone and a press release was sent out.  Dr. Huerta asked everyone to attend and asked Mr. Welch to make sure dual credit faculty are there.

Informational Item

5 – Workforce Summit 2008 – Ms. Haines

Ms. Haines provided the agenda to the Workforce Summit.  Mr. Clyde Birch will be presenting on Leading Across Generations.  There will also be a military update by Ms. Monte Marlin and an HED update by Ms. Tyler Weldon.  The Summit will include a panel of business and solutions.  The panel will be two hours.  There are still seats available.  The cost is $75 and you can see her after the meeting.  Ms. Haines noted Mr. Owensby helped sponsor the speaking fee and travel expenses for Mr. Birch.  Ms. Patsy Duran, Ms. Kari Mitchell, and Ms. Suzanne Quillen will be the lunch speakers and they will update participants on the REI (The Bridge).  Dr. Huerta noted the agenda looked really good.  Ms. Haines added Dr. Garry Carruthers would be the moderator for the panel and will do the closing remarks.  Dr. Huerta asked all to consider signing up.

Informational Item

6 – Procurement Card Update – Ms. Brooks

Ms. Brooks provided a handout to the group on the Procurement Card Rules.  She noted NMSU is working on changing the vendor who currently does the procurement card.  When this happens, the old cards will be changed out.  NMSU is also changing the software currently used.  NMSU has requested another level of approval.  It is important to have the supervisor approve. Ms. Brooks noted a few issues with the procurement card:

  • time lines of receipts – need to be turned in ASAP – short time frame
  • food purchases – not allowed – only with special authorization – business meals are not allowed
  • uniforms – potential tax implication – need to go through  the PO process – includes t-shirts – there are internal guidelines
  • certain vendors – when shipped and when invoiced hits at different times – be aware of those vendors – puts extra work on you
  • limit for charge -- $2,500 per transaction -- $1,000 per individual item
  • professional services contract – do not use
  • sales tax – no on goods – yes on services

 

Dr. Glenn asked where second level approval was in the process.  Ms. Brooks noted that needed to be looked at.  A discussion followed on time lines, supervisors, liability, audit, and email reminder.

Informational Item

7 – Announcements / Other

Dr. Walker noted the Community College Round Up is October 10, 2008.  There are currently 240 registered to attend.  Dr. Huerta noted NMSU is also participating.  Dr. John Roueche is the keynote speaker and Dr. Reed Dasenbrock will address the participants at dinner.  There will be strands where community college and NMSU counterparts can have conversations.  The afternoon will have three breakouts sessions.  Dr. Walker noted all faculty need to register as it is a required event to attend.  The cost is $50 and he will need to know meal count by 2:00 p.m. today.  Dr. Chieffo noted she had sent out a message that she would sponsor part-time faculty to attend and there are still slots available.  Two of the five divisions gave part-time faculty names. Dr. Huerta noted there would be an administrative strand for presidents, VPs, and institutional effectiveness.  Dr. Huerta is asking that the VPs and Dr. Lillibridge please take the lead in those discussions.  Dr. Huerta has spoken to the other presidents and they will be discussing agenda items for the joint meeting between the Advisory Boards and the Regents.  Mr. Ledesma asked if no classes on Friday had been announced to students.  Dr. Chieffo noted a message would be sent.  Dr. Huerta noted the day sounded like a great day.  She wanted Dr. Roueche to set the stage for the day with Secretary Dasenbrock ending at dinner.  Dr. Chieffo noted dinner was from 5:30 p.m. to 7:30 p.m. in the Commons Area.  The dinner is plated and there will be music and door prizes.  Dr. Huerta thanked the Faculty Affairs Committee.

Informational Item

Dr. Sharp asked everyone to encourage students to attend the Disability Employment Awareness Day on October 22, 2008, from 9:00 a.m. to 1:00 p.m. in the Commons Area.  All of us have a responsibility to make sure disabled students find jobs.  There has been a good community response with 30 responding they will be here.  Come down and get educated.

Informational Item

Ms. Roberts noted October 22 is the Military and Family Summit at NMSU.  It was advertised late.  This will be all day at the Corbett Center.  She encouraged all to attend from 12:45 p.m. to 1:45 p.m. for the Panel of Colonels and also from 2:00 p.m. to 3:00 p.m. for the American Council of Education.

Informational Item

Dr. Lillibridge noted two deadlines:

  • October 31 for 2nd Year of Current Plan (finishing)
  • October 31 New PRIP – please use budget plan to tie into Strategic Plan and to tie into Budget Requests

Informational Item

Irene noted the November Admin Council meeting would be held on Wednesday, November 12, 2008.

Informational Item

Dr. Piña noted Dr. Victoria Gonzalez has been appointed Department Chair of English & Communications.

Informational Item

Mr. Pearse noted the phlebotomist course is now nationally certified.

Informational Item

Next Meeting

Friday, December 5, 2008, 10:00 a.m., ACR

Preliminary Budget Hearings

 

Meeting End Time

11:17 a.m.