ADMINISTRATIVE COUNCIL MEETING

Friday, September 5, 2008

10:30 a.m., ACR

 

PRESENT: Margie Huerta, Anna Chieffo, Andy Burke, Ike Ledesma, Fred Lillibridge, Ken Tellez, John Walker, Bernie Piña, Lydia Bagwell, David Pearse, Jerry Welch, Sylvia Nickerson, Tammy Welch, Bill Glenn, J.B. Carrica, Susan Roberts, Meg Haines, Susana Rodriguez, Mozella Garcia, Lori Allen, Kelly Brooks, Doris Gleason, Kathy Reddington, Gladys Chairez, Brad Mazdra, Becky Orduñez, Larry Sharp, Mike Adams and Irene Montoya (recorder)

ABSENT: John Paulman, Fred Owensby, Ben Altamirano

GUESTS: Martha McCaslin, Rod Santos

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:35 a.m.

 

Dr. Huerta noted a good morning to the group.  She also noted the convocation photos on the screen.  She thanked the group for coming in at 10:30 a.m. instead of 10:00 a.m.  Dr. Huerta was attending the ribbon cutting of

Bank of the Rio Grande.  The Bank of the Rio Grande presented Dr. Huerta with a $5,000 donation for an endowed scholarship in Mr. Ralph Gutierrez’s name.  He is the father of NM Representative Joni Gutierrez.  The event was very nice and was well attended.

Informational Item

1 – Approval of the Minutes of August 1, 2008 – Dr. Huerta

Dr. Huerta asked for a motion to approve the minutes of August 1, 2008.   Dr. Sharp moved to approve the minutes of August 1, 2008.  Dr. Walker seconded the motion.  All were in favor, the motion carried.  Irene will post on the web.

The minutes of 8-1-08 were approved.   Irene will post on Web.

2 – DACC Advisory Board Meeting Update – Dr. Huerta

Dr. Huerta noted the DACC Advisory Board met last night.  She was happy to see several division deans attend.  It was a good meeting.   The Board is very supportive and a very spirited group.  They also are very adamant about facilities for the future.  Dr. Chieffo added the Board was a really good group and they ask lots questions.  Each Member is concerned about their school districts. They keep us on our toes.

Informational Item

3 – Strategic Planning Retreat Update – Dr. Huerta

Dr. Huerta noted the college held an administrator’s retreat in early August.  The Strategic Plan was the focus.  Dr. Lillibridge helped to facilitate.  The handout provided is a preliminary document.  Most of the discussion was on Strategic Priority #1, Improve Graduation Rates.  Dr. Huerta noted there had been a decline the last few years.  The group focused on ways to improve and what the college could do strategically.   One way would be to design more certificates that lead to associate and on to bachelors.  Dr. Huerta noted it was a productive day and a half.  A follow up will come next month.  The persons responsible for the goal(s) will meet at 9:00 a.m. before Admin Council and report to Admin Council.  Dr Chieffo noted the freshman year experience will be good for retention but we do need to work more closely with the cohort.  We have our Strategic Plan, now we follow up and implement.  Dr. Lillibridge noted that we are all responsible and we should report our progress.  Dr. Huerta noted updates will be given as we go.

Informational Item

Dr. Huerta noted the second handout was given at the retreat as well as Jim Collins’ Good to Great book.  They contain good, relevant information.  The handout is High Performance Organizations.  In your spare time, please take a good look.  The key things to look at are roles and characteristics.  This handout is highly regarded in leadership.  Dr. Huerta noted the bowling team of Drs. Lillibridge, Piña, and Ms. Bagwell were the winning team.

Informational Item

4 – Amado Peña – Dr. Huerta

Dr. Huerta noted the 4th Annual Amado Peña Fund Raiser would go towards an endowed scholarship.  The selected poster was shown to the group.  There are a lot of people involved on the committee including Ms. Gleason, Ms. Haines and Mr. Tellez.  Thank you.  This could not happen without you.  There will be 22 artists this year.  The price for the poster: framed $235, signed poster only $80, and poster only $60.  Dr. Huerta provided a slide show of the art work.  The fund raiser is September 11, 2008, and will be the official public recognition of our 35th Anniversary.  There will be representatives from the Legislature, Governor’s Office, and NMSU administration.  Dr. Huerta also noted the former leadership of DACC had been invited.  There will be entertainment: tango and flamenco dancers.  It will be a beautiful evening.

Informational Item

Dr. Huerta noted the Golf Tournament is also going well.  About 700 tickets to the dance were sold last year.

Informational Item

5 – Distinguished Alumni Nominations – Dr. Huerta

Dr. Huerta noted the Distinguished Alumni Award Nomination Forms were in the packet.  This year the reception will be held on Saturday, November 1, 2008, during NMSU’s Homecoming.  Please submit your nominations by September 30.  These nominations are recommendations.  We have many excellent graduates doing great things.  This invitation for nominations is extended to anyone.  Division deans please send in your nominations.

Nominations for Distinguished Alumni Award are due September 30, 2008.

6 – Student Survey “Faces of the Future Survey” as Cited at Convocation – Dr. Huerta

Dr. Huerta noted the college scored very well in 17 of the 19 categories in the Faces of the Future Survey.  This is due to what everyone at the college is doing: faculty, student success center, advising and financial aid.  Dr. Huerta thanked everyone.  Positive results because of everyone.  Dr. Lillibridge noted the overall score was 4.3 on a scale of 5.0.  The national average was 4.14.  He also noted that this was not our highest year.  Fours years ago we were at 4.32.  There were 200 new students to DACC.  He reminded everyone it’s coming again later this fall.  Dr. Huerta encouraged faculty to respond.  Dr. Chieffo added that lots of responses would validate the results.  A small discussion followed.  Dr. Lillibridge added that we have an 80% return rate.

Informational Item

7 – Announcements / Other

Dr. Walker noted the Community College Roundup would be held on October 10, 2008.  He provided the group with a draft agenda.  This year it will be a one day event and will count for Professional Development Day for full-time faculty at the community college.  They are still in the process of confirming all community college and NMSU representation.  The keynote speaker will be Dr. John Roueche, Director of the Community College Leadership Program at UT Austin.  Secretary Reed Dasenbrock will also say a few words.  Dr Huerta noted Dr. Roueche had a deep understanding of community colleges and has experience with both two-year and four-year institutions.  The theme is “Conversations in Education.”  Dr. Chieffo noted there would be presentations by both faculty and staff.  Faculty from Alamogordo, Grants, and Carlsbad will be attending.  There will be no credit classes on that day so there will be no students on campus.  Dr. Walker noted the day would end with dinner and entertainment from 5:30 p.m. – 7:30 p.m.  He asked if your area was not listed; please send him or Dr. Victoria Gonzales an email.  Ms. Nickerson suggested we contact the Teaching Academy.  Dr Chieffo noted they had been contacted.  Mr. Adams noted that his electrical apprenticeship class only meets on Fridays and he can’t cancel.  Dr Huerta noted the opening session would be held in Room 75, 77 and 79 and they anticipate 200 people.  A discussion followed on participation, cost, and the limited space.  Dr. Huerta noted President Cruzado was very supportive and has asked the NMSU deans to attend and have a dialogue with the community colleges.   This is a great opportunity to get together and talk.

Informational Item

Ms. Haines noted the 5th Annual Workforce Summit would be held on Wednesday, October 8, 2008, at Hotel Encanto from 7:30 a.m. to 4:00 p.m.  There is a great committee helping with the Summit.  As of today, there are 153 people that have committed with 53% from education.  We are always trying to get more businesses to attend.  This year Mr. Clyde Birch from Franklin Covey will give a two hour workshop about the four generations in the workplace.  We will also have Ms. Tyler Weldon from NM HED, Monte Marlin from WSMR, and a person from MVEDA.  The Summit will also have a business panel and a solutions panel.  The panels will run for two hours and will allow for questions and answers.  There will be plenty of opportunities to ask questions.  The early bird special for a table is $500 until September 10.  After that, the tables are $650.  Dr. Huerta noted it was an added value for us to be involved in our community.  Dr. Glenn added that the Summit was being worked on in conjunction with the Symposium.  A small discussion followed.

Informational Item

Mr. Ledesma noted we were up 9.7% in headcount and 8% in FTE.  Dr. Lillibridge noted we had 8,355 students.  Mr. Ledesma also noted the college has awarded $22 million in financial aid with 51% in loans.  Eight-two percent of our students get financial aid.  A small discussion followed.

Informational Item

Ms. Allen noted they were working on replacing GroupWise with Outlook.  More information will be sent to everyone soon. 

Informational Item

Ms. Gleason noted the college met the initial deadline for the role profile.  Thank you.  The college will then verify and the study should be completed in November.  Dr. Huerta should get a final report in January.  Dr. Huerta thanked Ms. Gleason for all her work.

Informational Item

Dr. Piña noted the 2nd Start Program will start with five general education courses:  ENG111, ASTR 105, COM253, MATH121, and PSY201.  The courses are 12 weeks long.  Mr. Ledesma asked if this had been communicated to students and staff.  Dr. Piña answered yes.  A discussion followed.

Informational Item

Irene noted the October Admin Council meeting would be held on Tuesday, October 7, 2008.

Informational Item

Mr. Ledesma noted the inauguration of the ASDACC officers would be held on September 17 at 11:00 a.m. in the Commons Area.  Dr. Huerta noted that Mr. Peter Villa is the new president.  Mr. Villa has arranged for students to go to Ruidoso and help with the flood clean up.  She will also have ASDACC help with voter registration and the bond campaign.

Informational Item

Ms. Roberts noted the Go Army Portal will go live on October 1.  Students will be able to register, get admitted, and check degree maps.  The costs still need to be worked out.  Dr. Huerta asked Ms. Roberts to talk to Dr. Chieffo about this.  Dr. Chieffo noted she would also bring Mr. Ledesma into the talks.

Ms. Roberts will work with Dr. Chieffo and Mr. Ledesma.

Dr. Huerta thanked Mr. Santos for all his help with all the events.

Informational Item

Next Meeting

Tuesday, October 7, 2008, 10:00 a.m., ACR

 

Meeting End Time

11:35 a.m.