ADMINISTRATIVE COUNCIL MEETING

Friday, August 1, 2008

10:00 a.m., ACR

 

PRESENT: Margie Huerta, Anna Chieffo, Ike Ledesma, Fred Lillibridge, John Paulman, John Walker, Bernie Piña, Lydia Bagwell, David Pearse, Jerry Welch, Sylvia Nickerson, Tammy Welch, Bill Glenn, J.B. Carrica, Susan Roberts, Meg Haines, Fred Owensby, Lori Allen, Doris Gleason, Kathy Reddington, Ben Altamirano, Brad Mazdra, Becky Orduñez, Larry Sharp, Ken Tellez, Mike Adams and Irene Montoya (recorder)

ABSENT: Andy Burke, Kelly Brooks, Susana Rodriguez, Mozella Garcia, Gladys Chairez

GUESTS: Viola Silva for Kelly Brooks, Geri Martinez for Gladys Chairez, Christina Chavez Kelley (NMSU), Tony Fierro, Rod Santos

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:05 a.m.

 

Dr. Huerta welcomed everyone and wished all a good morning.  Dr. Huerta, on a personal note, thanked everyone, from her and her family, for all the cards, flowers, thoughts and prayers during this difficult time.  She also thanked everyone for being there.  Dr. Huerta noted she has beautiful memories of her Mom.

Informational Item

Dr. Huerta noted Ms. Aguilera-Goerner requested to be reassigned into a nine-month faculty position.  The request has been approved.  In her stead, Dr. Bernie Piña has agreed to step in as Interim Division Dean until the position is filled.  Dr. Huerta noted she has asked permission for Dr. Piña to be allowed to apply for the permanent position if he would like.  There will be a national search and we are hoping to fill the position by May.  Dr. Huerta thanked Dr. Piña for stepping up.  He will continue to also be the Department Chair.

Informational Item

Dr. Huerta also noted Mr. Greg Hammond relinquished his duties as the Department Chair.  He will remain in the position until August 17, 2008.  An internal search will be conducted since there is no new faculty line.  Dr. Huerta thanked Mr. Hammond for his contributions.

Informational Item

Dr. Huerta also noted Mr. David Twitty will no longer be joining us.  His term as Faculty Council President has ended.  Mr. Mike Adams is the new president and will be joining the group.

Informational Item

1 – Approval of the Minutes of July 11, 2008 – Dr. Huerta

Dr. Huerta asked for a motion to approve the July 11, 2008, minutes.  Dr. Lillibridge moved to approve the July 11, 2008, minutes.  Dr. Sharp seconded the motion.  All were in favor, the motion carried.  Irene will post on the Web.

The minutes of 7-11-08 were approved.   Irene will post on Web.

2 – Pete Domenici Legacy Public Policy Conference – Ms. Christina Chavez Kelley

Dr. Huerta introduced Ms. Christina Chavez Kelley to update the group on the Pete Domenici Legacy Public Policy Conference from August 20-22.  She has done a great job.  Ms. Chavez Kelley noted it was wonderful to be here.  Thank you for inviting her.  She provided the group a handout of the public events.  Ms. Chavez Kelley noted Senator Domenici is retiring after 36 years.  This will be a big loss to NMSU and the State.  Former President Martin had envisioned NMSU honoring Senator Domenici by having a Domenici Day on campus.  It has since evolved into a three day event.  Ms. Chavez Kelley noted she had been blessed to work with the Senator:  in 1975, she was an intern in Washington and from 1976-1977, she was a legal aid in his office.  She enjoyed working with him.  The NMSU Library has dedicated space on the 2nd floor to display his papers, memorabilia, and film.  NMSU and DACC students will also be involved in the conference as student panelist.  NMSU will be seeking funds to build a new building in the Senator’s honor.  The building will be four stories and will be located north of the College of Business building.  It will be a public policy institute named after Senator Domenici.  There will be four things that will honor Senator Domenici: 1) archives 2) conference 3) building and 4) the institute.  Ms. Chavez Kelley noted the conference is sold out with 700 registered to attend.  There are several public sessions open:

Thursday:

1. Welcome at the Pan Am, 10:00 a.m.

2. Senator Dodd Speaking, 7:00 p.m., Corbett Center

Friday:

1. Public Picnic, 11:30 a.m., International Mall (free hamburger/hotdogs to first 4,000)

2.  Free Randy Travis Concert, 1:00 – 3:00 p.m., Pan Am

Ms. Chavez Kelly noted there were still tickets for the concert available.  You can get more information at Domenici.nmsu.edu.  They have developed a waiting list for those who would like to attend the conference.  There are 40 on the list as of now.  Please call her at 646-1729 if you have any questions or would like to be added to the waiting list.   Dr. Huerta asked about the cost.  Ms. Chavez Kelley noted there was no cost for the conference or the public events.  Dr. Huerta noted that we were very fortunate to do this.  This will be a tremendous event.  Ms. Chavez Kelly noted private tours will be conducted of the archives.  She also noted this was not a political event.

Please call 646-1729 for more information or to get on the waiting list for the conference.

3 – Job Description Updates – Ms. Gleason

Ms. Gleason reminded everyone background checks would be done and that, to clarify, temporary employees for fall need a background check.  E-hires will not be approved until the background check is done.

 

Informational Item

Ms. Gleason noted the long awaited compensation review is here.  A Role Profile Form, which Ms. Gleason provided to the group, will need to be filled by every exempt and non-exempt employee.  The University has contracted with Mercer Consulting.  The form will be filled out by what is currently being performed by the employee.  This is an opportunity to clearly reflect what the employee is doing now.  There is a strict deadline.  Ms. Gleason needs the forms to be completed by August 15 and turned in to her.  It can be typed or written.  Ms. Gleason noted the form does look a lot like the former PDQ.  Ms. Gleason went over the different areas of the form.  She noted some questions required examples.  Ms. Gleason also noted that this was not as bad as it could be.  She added there could be one form for all the custodians.  We do need something for each employee: regular exempt and non-exempt.  The forms will be reviewed up front.  The process for DACC:

1. fill out form and turn in to Ms. Gleason

2. Ms. Gleason will input and send to Mercer

3. Mercer will send document back for check

4. Check at DACC

Ms. Gleason noted there would be no adverse effect on anyone.  A small discussion followed.  Ms. Gleason also provided the group with tips for writing effectively.  Please write in the third person.  Dr Huerta recommended employees fill out and sit with their supervisor and go over.  She also noted we did not have much time.

All exempt and non-exempt employees will need to fill out a Role Profile Form.  Completed forms are due to Ms. Gleason by August 15.

4 – Marketing Efforts – Dr. Huerta

Dr. Huerta noted she had been working with Ms. Rebecca Kongs and Mr. Mark Vasconsuellos on some marketing ideas including commercials.  We need to make sure we are advertising.  They have also worked on gearing up for the local GO bond campaign.  A film showing a follow up on completed project, students, and staff will be a way to communicate.  Dr. Huerta showed the group two new commercials:  1) dual credit and 2) high tech.  They will be used for fall marketing.

Informational Item

5 – Booth at Mesilla Valley May for Tax Free Weekend – Mr. Ledesma

Mr. Ledesma noted the college was also using radio for promoting.  The radio DJs will also be at the mall.  Ms. Orduñez sent an email to everyone.  The target will be 18 years olds and the application fee will be waived.  A small discussion followed.

Informational Item

6 – Freshman Convocation Update – Mr. Ledesma

Mr. Ledesma noted Mr. Altamirano has received RSVPs for about 200 people for the Freshman Convocation.  The deadline is today.  It will be held on Saturday, August 9, 2008, from 10:00 a.m. to 2:00 p.m.  There will be a weenie wagon, t-shirt give-a-ways, and a raffle.  The raffle will include IPODs and USB drives.  Dr. Huerta asked everyone to participate.  She also reminded everyone to send their 1973 picture to Ms. Santos.

Informational Item

7 – Announcements / Other

Ms. Nickerson noted the good PR in the paper.  There was a picture regarding the ABE scholarships.

Informational Item

Mr. Owensby asked about volleyball team sign up.  Mr. Ledesma noted the deadline is August 8.  He needs the name of the team, the captain, and the team members.  There are currently four teams: B&I, ABE, and two from Student Services.  Mr. Tellez volunteered to be the referee.  Ms. Gleason volunteered to be the scorekeeper.

Deadline to sign up a volleyball team with Mr. Ledesma is August 8.

Dr. Huerta noted the August 18 Fall Convocation will be the kick off for the college’s 35th Anniversary.  There will be a band: Ben Altamirano, Tony Fierro, Gino Hernandez, Chris Jacques, and a singer.

Informational Item

Ms. Martinez noted there would be a car wash at Village Inn by the KFC.  It will be Saturday, August 2, from 8:00 a.m. to 1:00 a.m.  The money raised will be used to set up a scholarship for DACC and NMSU in her daughter’s name.

Informational Item

Ms. Reddington noted East Mesa was on schedule and will be done late January.

Informational Item

Dr. Huerta noted classes were ready to go at the Workforce Center.

Informational Item

Ms. Reddington asked Dr. Chieffo to make sure the bulletin boards next to classrooms are for classroom use only.  Also, please encourage their use.

Informational Item

Next Meeting

Friday, September 5, 2008, 10:00 a.m., ACR

 

Meeting End Time

11:30 a.m.