ADMINISTRATIVE COUNCIL MEETING                                                     

Friday, December 1, 2006

10:00 a.m., ACR


PRESENT: Margie Huerta, Corina Gardea, Andy Burke, Ike Ledesma, Anna Chieffo, David Pearse, John Walker, Carmen Aguilera-Goerner, Molly Morris, J.B. Carrica, Susan Roberts, Bill Glenn, Susana Rodriguez, John Paulman, Gladys Chairez, Lori Allen, Kelly Brooks, Larry Sharp, Kathy Reddington, Ben Altamirano, Brad Mazdra, Tim Chappell, Vicki Haggard (recorder)

ABSENT:  Fred Lillibridge, Sylvia Nickerson, Fred Owensby, Jerry Welch

GUESTS: Rosa Lopez


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Meeting Start Time

10:06 a.m.

Dr. Huerta welcomed everyone.  She hopes everyone is doing well.  Dr. Huerta announced that due to a prior commitment, Irene Montoya will not be able to record the meeting and Vicki Haggard will be recording this meeting.

Dr. Huerta introduced Doris Gleason, Human Resource Specialist who began at DACC on November 20, 2006.  Doris comes to DACC from NMSU and has many years of experience in the HR field.  Doris said hi to the group and mentioned that DACC is a “great environment” to work in.

Dr. Huerta announced that Dr. Bill Glenn has accepted the task of Interim Division Dean for the Continuing Education Division.  Dr. Glenn will be eligible to apply for the position when it is posted.


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1 - Distribution of the Minutes for October 13, 2006 - Dr. Huerta

Dr. Huerta noted the minutes of November 3, 2006 have been distributed with today’s agenda.  The group reviewed the minutes – John Walker made a motion that the minutes be approved, Tim Chappell seconded the motion.  All in favor, none opposed, the minutes were approved. 

Minutes approved

2 – Benefits Information Update Dr. Huerta/Doris Gleason

Dr. Huerta noted the attached email from Jennifer Taylor, NMSU regarding the delay of offering additional benefits (State’s Health Care Flexible Spending Accounts, Dependent Care Spending Accounts, Long Term Care, Legal and Vision insurance programs) which were to be effective January 1, 2007.   Doris Gleason mentioned that hopefully these benefits will be available some time during the Spring 2007 semester.  However, employees can sign up for the flex spending accounts until 12/15/06.

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3 – Annual Inventory – Dr. Huerta

Dr. Huerta informed the group that it is time again for annual inventory.  Connie Melendrez, DACC Business Office, will be handling this process.  Andy Burke announced that individuals can start checking out the scanning equipment from Connie now and get a head start on this task.  Mr. Burke also mentioned that the process would be the same as last year and each department needs to be able to account for all college equipment.



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4 – Use of DACC Classrooms by NMSU College of Education – Dr. Huerta

Dr. Huerta informed the group that Dean Moorehead, NMSU College of Education, has requested use of DACC classroom facilities due to the remodeling of O’Donnell Hall during the Spring 2007 semester.  Discussion was held as to whether DACC should charge NMSU for the use of our facilties??  Andy Burke reminded the group that as DACC continues to grow, we will probably need to borrow additional classroom space at NMSU before East Mesa Phases 3 & 4 are completed.  Discussion was held regarding security at the Gadsden and Sunland Park Education Centers – security is available at both centers on the weekends.  J.B. Carrica mentioned that NMSU has utilized classroom space at the Gadsden Education Center for the last couple of years. 

Dr. Huerta will meet with Dean Moorehead and offer DACC facilities (upon availability after DACC classes are scheduled)


Susan Roberts mentioned a few challenges that the White Sands Education Center is facing.   Lengthy discussion was held regarding SOCAD’s (Service Member Opportunity Colleges – Associate Degrees) and CTAM’s (NMSU is not in the system for the new tuition assistance program).  Dr. Bobbie Derlin, NMSU, is trying to get NMSU in this system.  Dr. Huerta met with Dr. Carmen Gonzalez and Dr. Bobbie Derlin, NMSU on November 30, 2006 and they both mentioned that they “liked working with Susan Roberts”. 

Dr. Huerta will keep the group updated on these issues and add Mr. Ike Ledesma to this email list.

5 – 2007-2008 Academic Calendar – Dr. Huerta

Dr. Huerta noted that the 2007-2008 Academic Calendar has been provided in today’s packet.  Ben Altamirano discovered that in the new Banner system the Summer 2007 session will be loaded as one 12 week session.  However, Dr. Huerta met with Dr. Gonzalez and DACC can create two - 6 week sessions, similar to the prior Summer I and Summer II sessions. 

Discussion was held as to when the Summer and Fall 2007 rollover Schedules would be distributed to the divisions.  Further discussion is needed and schedules will not be distributed today 12/1/06, but will be distributed in the near future.

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6 – Student Excellence Awards Ceremony (December 5, 2006, 6:00 p.m., Corbett Center Ballrooms) – Dr. Huerta

Dr. Huerta reminded the group that the Student Excellence Awards Ceremony will be held next Tuesday, December 5, 2006 at 6:00 p.m. in the Corbett Center Ballrooms.  Dr. Huerta reminded the group that when a request for student names for awards is sent out, please respond.  It is very important for us to recognize our students. 

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7 – Student Services – Ike Ledesma

a.  Grades – The Banner Student module will be available for faculty to input grades beginning at 8:00 a.m. on Monday, December 11, 2006 and ending at 5:00 p.m. on Tuesday, December 19, 2006.  This is the ONLY time that faculty will be able to enter grades into the Banner system.  After this deadline, if grades have not been entered, the student will receive a grade of “N” and the faculty will need to submit a paper Change of Grade Form to change the student’s grade. 

Lengthy discussion was held regarding training faculty to enter grades (mainly part-time faculty who might not be able to attend the training provided by NMSU between 8 a.m. – 5 p.m.).  The following ideas were offered to take care of training faculty:

·   Andy Burke suggested faculty and/or teaching technicians make themselves available during the grade entering time period.

·   Carmen Aguilera-Goerner suggested that someone be available in the TRC to help.

·   Ike Ledesma offered to hold extra trainings on Saturday 12/2/06 @ 9:00 a.m. and Monday 12/4/06 @ 5:30 p.m.

·   Dr. Anna Chieffo suggested that each division set up a table with a couple computers and instructional handouts available to part time faculty.

Mr. Ledesma reminded the group to remind faculty that if a student fails a class – please list the last date of attendance.  Carmen Aguilera-Goerner asked if the “financial aid report” would be generated and distributed like in the past?  No, now this information will be entered directly into the Banner system.

Brad Mazdra noted that NMSU will be sending “encouraging” emails and reminder emails to faculty regarding entering grades in Banner.

John Walker asked if Banner allows us to track who has and has not entered grades.  Brad Mazdra noted that he has passed the need of such a report on to the NMSU Banner group.

Dr. Huerta noted that this information needs to be passed on to Dean Jerry Welch as he is absent from today’s meeting.

b.  Summer & Fall 2007 Schedules – As per previous discussion in this meeting ( please see agenda item #5) this topic will be tabled at this time and revisited in the future.

c.  Seminars – As per previous discussion under this agenda item, Ike will offer more training seminars on 12/2/06 & 12/4/06.  Please RSVP to Beckie Taulbee @ 527-7530

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Timeframe to enter final grades in the Banner System:  12/11/06, 8:00 a.m. to 12/19/06, 5:00 p.m.













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Pass information on to Dean Welch

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8 – Customized Training Update – Rosa Lopez

Ms. Rosa Lopez updated the group on the Customized Training Unit of the Continuing Education Division.

·   Workforce Summit 10/06 – They received valuable feedback from businesses and participants.  This information will be used to prepare for next year’s conference.  There was considerably more involvement from businesses this year.  Ms. Lopez thanked those who participated and also those who sponsored a table for the conference (all credit divisions and the CAO office sponsored a table).  Ms. Lopez invited anyone who is interested to participate on the planning committee.

·   Seminars – The Customized Training Unit is a self supporting unit, sustaining themselves by providing seminars and workshops to the university as well as the community.  Enrollment has been up for workshops and seminars and Customized Training is trying to offer new courses.  Some of the workshops/seminars offer CEU’s (Continuing Education Units) or CPE’s (Continuing Professional Education).

·   Contract Training – This unit has provided a 6 hour customer service training to approximately 1400 City of Las Cruces employees.  They have offered 57-58 other courses to between 700-800 employees.  This unit is contracted with Memorial Medical Center to provide three Command Spanish courses to employees focusing on medical terminology and enunciation with relation to the occupation.

·   Franklin Covey is a very large provider for Customized Training.  They are planning on more teleconferences in the future. 


·  Silvia Nickerson mentioned that Customized Training should look into collaborating credit and non-credit courses.  Discussion was held as to whether or not there would be funding issues with this type of collaboration.  Dr. Huerta suggested that the Deans work with Rosa Lopez to coordinate this collaboration.

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Deans/Customized Training Collaborate on credit/non-credit course offerings


9 – Government & Education  Roundtable – Dr. Huerta

Dr. Huerta noted that this roundtable will take place on Tuesday, December 19, 2006 at 11:30 a.m. in the Las Cruces Campus Commons Area.  Dr. Huerta would like the Division Deans and the Executive Team to attend this event.  This roundtable will focus on things that DACC is doing well, solicit feedback from the community, and provide an update on DACC facilities.  

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10 – Announcements/


Tim Chappell noted that Dr. Huerta attended the last faculty council meeting on November 28. 2006.  At this meeting questions were raised regarding the merit pay and how it was calculated.  Faculty requested that they receive this explanation in writing.  All deans were responsible for discussing this with their faculty in division meetings.  The decision to give increases based on merit was decided by the NMSU Board of Regents and passed down (not created by the DACC Administration or Executive Team).

Mr. Chappell noted that Faculty Council will provide input into the revision of the DACC Faculty Handbook (not just word-smithing).  Information will be added to the Faculty Manual with respect to part-time faculty (policies, procedures, basic information, etc.).  An Ad Hoc committee will gather faculty information and present to Dr. Huerta by March 1, 2007.  Mr. Chappell requested that divisions make every effort to disseminate this information to the part-time faculty. 

Molly Morris noted that the NMSU migration from WebCT to Blackboard will “go live” Summer II 2007.  All faculty must be retrained.  Not sure how easy it will be to migrate the courses we currently have in WebCT.  The Distance Learning Committee will provide a training session in the SSCR on Friday, December 8, 2007 from 9-11 a.m.  Please make sure that all credit divisions have a faculty representative present so they in turn can provide a “train the trainer” session within the respective divisions.  Andy Burke suggested that the faculty within each division that will be providing training be offered release time to do so.  Oscar Quintela will be the WebCT Administrator, please contact him with any questions.

More Banner issues….Discussion was held regarding COMPASS cutoff scores in Banner.  Banner can only manage one set of cutoff scores and currently each community college (Alamogordo, Carlsbad and Dona Ana) has different cutoff scores – Grants uses Accuplacer and is not affected by this.  NMACC website does not list the cutoffs for developmental courses.  This is currently being looked into.

Dr. Huerta announced that the employee fundraiser has been postponed until Spring 2007.

Dr. Huerta noted on the calendar of events at the bottom of the agenda, the Faculty & Staff Appreciation Coffee on Monday, December 11, 2007 at 10:00 a.m.  Make sure you make plans to come and see the 4th Annual DACC HO! HO! HO! Contest.

Dr. Huerta noted the Border Learning Conference flyer as part of the packet for today’s meeting.  The conference will be held February 15 & 16, 2007 at the El Paso Marriott.    

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Faculty Manual Info to Dr. Huerta by 3/1/07



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Next Meeting

Friday, January 12, 2007, 10:00 a.m., ACR


Meeting Ended

11:40 a.m.