ADMINISTRATIVE COUNCIL MEETING
Friday, May 5, 2006
10:00 a.m., ACR

PRESENT: Margie Huerta, Andy Burke, Ike Ledesma, Anna Chieffo, Carmen Aguilera-Goerner, Mary Sletten, Jerry Welch, Sylvia Nickerson, Molly Morris, Carolyn VanderGiesen, J.B. Carrica, Susan Roberts, Susana Rodriguez, Fred Lillibridge, John Paulman, Lori Allen, Kathe Stark, Ben Altamirano, Sylvia Calderon, Gladys Chairez, Larry Sharp, Susan Wood, Irene Montoya (recorder)

ABSENT: Corina Gardea, Erlinda Portillo, John Walker, Bill Glenn, Fred Owensby, Kelly Brooks, Kathy Reddington

GUESTS: Kim Seifert for John Walker

Agenda Item

Discussion

Action/Disposition

Meeting Start Time 10:05 a.m.

Dr. Huerta welcomed everyone.



Informational Item
1 -News from NMSU - Dr. Huerta a. Missing University Inventory
Dr. Huerta provided the group a handout with the list of missing inventory for all of NMSU. DABCC has the most items listed as missing. This list was provided to NMSU Administrative Council members. Dr. Huerta would like us to work harder on having a clean inventory. Please check, recheck, and work with Ms. Clorinda Barela. It's embarrassing to her at these meetings. Mr. Burke noted that five or more missing items is a big deal. Dr. Huerta addressed Mr. Welch as he was joining the meeting late, Mr. Welch double check with Ms. Barela as he has quite a few items on the list. NMSU Administrative Council has talked about the possibility of charging departments for unaccounted items. The college needs to do a better job.

b. NMSU Employment Background Review Policy
Dr. Huerta noted the Employment Background Review Policy had been updated in April with minimal changes. Dr. Huerta provided the group with a copy. There will be a $35 background check fee for all regular employees. This fee will be charged to the department. Mr. Burke noted $50,000 would be needed; there are too many employees. Ms. Nickerson asked about student employees, would they be required to have a check also. Mr. Burke noted on the handout, middle of the page, it states which employees will be subject to a background review. Mr. Burke thought we needed to clarify that list with NMSU. Dr. Huerta added this would be costly, but thought it a good thing. Dr. Lillibridge asked about the possibility of something coming up the check, what happens at that point. Mr. Seifert noted that was addressed on page 2. Mr. Burke suggested we get more information and get back to this group. This will hold up hiring, especially part-time faculty. He agreed this was a good idea, but concerned about every hiring transaction. Ms. Nickerson noted that we were not dealing with children, we are dealing with adults. Mr. Welch added that we were not a public school. Ms. Aguilera-Goerner noted it would point out any criminal activity. Ms. Sletten noted the Nursing Program does checks and its an eight hour turn around time if clean, otherwise, it takes up to week. Ms. Roberts noted it was also getting tighter and tighter at White Sands and she asked the division deans to please work with her on part-time faculty.

The college needs to do a better job on inventory. Please check and recheck.







The list of employees who will require a background check will be clarified with NMSU and brought back to this group.
2 - Report Update: Ready for College? A Report on the NM High School Graduates Who Take Remedial Classes in Higher Education - Dr. Huerta Dr. Huerta noted the college had a very productive Advisory Board meeting last night. Our Board is very engaging and involved. They approved the operating budget. Dr. Huerta also updated the Board on the report: Ready for College? A Report on the New Mexico High School Graduates Who Take Remedial Classes in Higher Education. This report talks about college readiness and looked at all the high schools in New Mexico. This report was presented to the Legislative Finance Committee by Secretary Veronica Garcia (Public Education Department) and Secretary Beverly McClure (Higher Education Department). They are looking at working to align curriculum between public schools and higher education institutions. Dr. Huerta would like to pilot a program to administer the Compass to one high school at each district: Santa Teresa High School, Hatch High School, and Las Cruces High School. We are looking at testing 1,400 to 1,500 students. Dr. Huerta noted the cost could be covered by the Lumina Grant. The test results would be shared with the student, faculty, and the principals to provide feedback. Ms. Aguilera-Goerner noted her division was working with the high schools on math, art, and English. Dr. Shakir Manshad, who is chair of the Math Retention Task Force, is working on an initiative to work with the Math Departments at the high schools to align curriculum, etc. Ms. Aguilera-Goerner provided a handout on math courses at DABCC. The problem with high school students is that they take math early in high school and forget by the time they come to us. Pre-Algebra is not offered at the high school. There are currently 454 student enrolled in pre-algebra (CCDM 103) here at the college. The committee will work to offer some kind of pre-algebra at the high school. Ms. Nickerson noted this is one of the stems of the AtD goals and we should factor the study into the goals. Dr. Huerta added this was another opportunity to work with the public schools. Ms. Jennifer Amis from Las Cruces Public Schools and Mr. Dane Kennon the Superintendent at Hatch attended the Board meeting last night and are very interested in working the community college. It's a great opportunity to collaborate. Dr. Anna Chieffo, who is the public school liaison, and Ms. Diane Duran-Woodman, who has been reassigned to work with Dr. Chieffo, will work with the public schools. Dr. Huerta noted Dr. Chieffo, at last night's meeting, told the Board there are currently 433 students in the dual credit program. That is an all time high. Dr. Huerta suggested the group get the entire report from either the Public Education Department or the Higher Education Department website. It is good to see PED and HED working together at the table. Informational Item
3 - Nursing Program Update - Dr. Huerta Dr. Huerta noted most of the group was aware of the article in the Las Cruces Sun News regarding the Nursing Program. Dr. Huerta wanted everyone to know that the program is under control and none of the rumors going around are true. Ms. Sletten added that we are not lowering standards. Dr. Huerta asked the division deans to make sure that all syllabi reflect what you want administration to enforce. Be clear and use clear ambiguous language. Be sure its clearly stated and not inconsistent with other policies. Ms. Sletten noted this had been a learning experience for her division. Their plan for the summer will be to go back to review all syllabi and student handbooks. Dr. Huerta added that this was important for accreditation and want faculty and department chair/program directors to work on this. Dr. Sharp suggested it be tight so that there is no confusion, especially to disabled students. Dr. Huerta noted the syllabi is a legal contract. Dr. Huerta asked the division deans to look at all the syllabi in their division and make sure they are clear and states what is expected.
4 - Personnel Updates - Dr. Huerta a. Dr. Anna Chieffo, East Mesa Director
Dr. Huerta noted she had asked Dr. Chieffo to assume the East Mesa Director position and Dr. Chieffo accepted. Dr. Chieffo added that for a few months she will be at East Mesa all day on Mondays and Wednesdays. Ms. Merlinda Pacheco will join her. Dr. Chieffo will always be available by phone, e-mail, or just drop by. She thanked everyone who has already helped at East Mesa. The receptionist at East Mesa will also report to Dr. Chieffo. Dr. Huerta noted the student services position reports to Mr. Ledesma.

b. Carolyn VanderGiesen, Division Dean of Continuing Education
Dr. Huerta noted Ms. VanderGiesen had graciously accepted to become the division dean of continuing education. Dr. Huerta has done away with the officer position. Ms. VanderGiesen will report to Dr. Gardea. Ms. VanderGiesen noted she hoped to be more involved with the academic side and if anyone had any ideas, please let her know.

c. CSSO On-Campus Interviews - June 1, 5-7
Dr. Huerta noted the Campus Student Services Officer position had been posted and the committee has been formed. Mr. John Walker will be the chair. The committee includes two staff from this group: Dr. Larry Sharp and Ms. Gladys Chairez. The dates for the on-campus interview will be June 1, 5, 6, and 7. They will be day long interviews. The candidates will meet with the following groups: executive team, administrative council, student services staff, students, and also an open forum for all faculty and staff. Dr. Huerta noted everyone's input will be considered. There are 21 applicants to date.

Informational Item






Informational Item





Informational Item
5 - Delineation of Duties for Campus Academic Office - Dr. Huerta Dr. Huerta worked with Drs. Gardea and Chieffo on the delineation of duties for the academic office. Those duties are as follows:
DR. GARDEA, CAO

Curriculum
:
- APPROVE new certificates, new degrees, new courses and changes, new program brochures
- sprearhead program review process
- attend NMSU ADAC meetings
Class Schedules
:
- APPROVE class schedules submitted by deans, course update forms, and class cancellations
- monitor course enrollment each semester
Faculty Promotion & Tenure
:
- review and make recommendations
- update P&T Guidelines annually with collaboration of College P&T Committee and approval of Faculty Council
- plan training sessions for faculty
Faculty Annual Evaluations
:
- review and make recommendations
Faculty Hiring
:
- monitor process, interview candidates, and make recommendations
Student Learning
:
- APPROVE administrative withdrawals forms, substitution/waiver forms, grade change forms, degree checks
- hear student concerns and grievances
Budget
:
- approve purchase orders
- provide guidance and approvals for annual budget requests from academic divisions and units
- APPROVE travel requests, internal purchase requisitions (if $1,500 or more only)
Accreditation
:
- serve as liaison to NMSU HLC Steering Committee
- insure compliance for academic program accreditation
Professional Development
:
- approve tuition remission authorization forms
Supervision & Evaluation
:
- AACO, division deans (Health, B&I, Technical, General Studies, ABE, Continuing Education, Library), directors (White Sands, Sunland Park, Gadsden)
- approve leave request and reports


DR. ANNA CHIEFFO, AACO

Curriculum
:
- APPROVE yearly catalog changes, catalog degree audit corrections
Student Learning
:
- direct and monitor Assessment of Student Learning
Early College (High School) Partnerships
:
- approve dual credit schedules and programs
- conduct or participate in meetings w/high school representatives
- maintain high school MOUs for articulation & dual credit
Grants
:
- write yearly grant application and monitor Carl Perkins budget
- direct Lumina Achieving the Dream grant
- serve as HUD-HSIAC Principal Investigator/oversee activities
- monitor CDBG grant
Accreditation
:
- co-chair Higher Learning Commission (HLC) Steering Committee
Professional Development
:
- plan new full-time faculty orientation and part-time faculty development
- plan Academy for Community College Excellence (ACCE)
Supervision & Evaluation
:
- director (Student Success Center, Coop/Placement, Mesquite Neighborhood Learning Center), assistant AVS/Dual Credit coordinator, East Mesa records tech II)
Create DABCC Master Plan
Oversee East Mesa Campus as Part-Time Director

Dr. Huerta asked that changes be sent to Dr. Gardea by May 10. Irene will get list from Dr. Gardea and send electronically to this group.
Informational Item


































Informational Item
























Informational Item
6 - Institutional Priority 3: Assessment Update - Ms. Wood Ms. Wood updated the group on Institutional Priority #3 - Assessment which is to develop an assessment plan/process, to implement and deploy assessment process in academic and non academic units, and to continuously improve assessment. Ms. Wood noted she had been working on assessment planning and process mostly with the academic side. She will meet with non academic and career tech to start on the non academic side. Ms. Wood displayed the web page which this one did not have a link to our home page. She is continuing to work on Assessment of Student Learning. Several links from the assessment web page include:
- Institutional Priority 3 - Develop/Implement/Maintain
- Language Assessment
- DABCC Assessment Plan Overview
- DABCC General Education Assessment Plan
- DABCC General Education Student Learning Outcomes
- Assessment Plan Phase I
- Student Learning Outcomes Templates
- Stated Student Learning Outcomes for All Degree Programs at DABCC
- Plans to Student Learning Outcomes Committee
- DABCC Assessment Plan Worksheet
- DABCC Assessment Plan Evaluative Rubric
- DABCC Assessment Plan for Career Tech Programs

Ms. Wood will identify two Student Learning Outcomes for 06-07
- DABCC Writing Across the Curriculum Rubric
- Assessment Reports

These are not about pass rates which is very encouraging.

One pilot program, which is part of general education, we are able to access Student Learning Outcomes in capstone courses. There are groups of folks who are helping with assessment: communications, math. We solicit artifacts, make copy of artifacts, and make it accessible to the group. What are student able to produce. For example, there are 25 artifacts for CCDE 110 including writing across the curriculum, two hours of assessment artifacts based on rubric. The information is then given to the person who submitted the artifacts. A small discussion followed on the overall gains.

Ms. Wood noted the Higher Learning Commission (HLC) wants program student learning outcomes. Promotion and tenure requires classroom assessment goals, but not required by HLC. HLC has not asked for, but we will provide. Mr. Paulman asked if peer colleges did an assessment on each other. Ms. Wood noted she was on the New Mexico Assessment Task Force which met last Friday. They are developing an assessment plan for statewide competencies. There are folks representing all institutions across the State. The Task Force would like to have peer response and they are proposing 1) not supporting standardized test, 2) encourage each college to have their own assessment plan for core competencies, 3) standard templates for testing, and 4) to develop a peer review piece. Dr Huerta noted this needed to get folded into the assessment plan and we need to have career tech that reflects industry standards. Please work with Dr. Chieffo. Dr. Huerta noted this was Ms. Wood's last meeting with us as faculty council president (applause). Mr. Tim Chappell is the new president and will join this group.
Informational Item
























Informational Item






Dr. Huerta asked Ms. Wood and Ms. Chieffo to work together to make sure this is folded into the assessment plan and also to make sure career tech reflects industry standards.
7 - MVEDA Prospects Update - Ms. VanderGiesen Ms. VanderGiesen noted Dr. Huerta asked her to report on Mesilla Valley Economic Development Alliance (MVEDA). Dr. Huerta serves on the board, but Ms. VanderGiesen has been attending at Dr. Huerta's request. The board is made up of a variety of people including county, city, education, business, industry, and bankers. Ms. VanderGiesen provided a handout to the group. MVEDA is concentrating on industrial based companies locating here. We have a labor force going strong, but there is disparity in wages in the county: Las Cruces $27,000, New Mexico $31,000, and US $39,000. There are five priority clusters: aerospace, high tech, advanced business & financial services, maquila supplies & logistics, and food processing. When MVEDA makes contact with interested companies, the company looks at the labor market and educational programs (both credit and non credit). The economic impact over the next ten years: 4,150 new direct and indirect jobs, $1 billion in salaries to be paid, and $500 million in taxable gross receipts. MVEDA has 63 active prospects: 13% in aerospace, 13% in high tech, 10% in business and financial services, 34% in maquila suppliers and logistics, 8% in food processing, and 22% other. Dr. Huerta asked Mr. Welch to see list, most are in his areas. Ms. VanderGiesen noted 16 of the active prospects will hire 1-10 employees while most prospects will hire 1-50 employees. Dr. Huerta noted Ms. VanderGiesen has been working with Client Logic. Ms. VanderGiesen noted that Mr. Ken Tellez was also communicating with Client Logic. They toured the Client Logic plant. Forty-five students are scheduled to interview with them. Ms. VanderGiesen noted the constraint in recruiting companies is the availability of spec buildings. MVEDA would like to change this.

Ms. VanderGiesen noted MVEDA works with several sources of referrals: local, NM EDD, NM Partnership, MVEDA targeted marketing, and retention and expansion. The geographic origin includes 6% from the Northeast, 19% from the Southeast, 21% from the Mid-West, 5% from West Coast, 16% from the Southwest, 3% from international, and 30% from Doña Ana County. When rating services, colleges/universities have a very high rating. They would like to increase the K-12 which had a much lower rating. The number three site selection factor is availability of skilled labor. MVEDA also gives the advantages and opportunities for the five clusters. Two of the challenges MVEDA noted was the lack of a sufficient skilled workforce and capital. Dr. Huerta suggested the division deans look at setting up a meeting with Mr. Steve Vierck and see what we can offer.
Informational Item

















Dr. Huerta suggested the division deans meet with Mr. Steve Vierck (Exec Dir, MVEDA) and let him know what we can offer.
8 - Announcements Ms. Roberts noted there would be 800 soldiers coming to White Sands with their families next summer.

Ms. Wood noted the new officers for faculty council are Tim Chappell - President, Kristina Gordon - President Elect, Linda Skalic - Secretary, Ratna Pankayatselvan - Treasurer, and Ms. Wood will become Past President. Ms. Wood noted faculty council was working with faculty and the College P&T Committee on revisions to the P&T guidelines.

Mr. Ledesma noted the student services area would be on a retreat on Monday, May 15. All full-time staff will attend the retreat and there will be a skeleton crew on that day.

Dr. Chieffo reminded the group about the Cinco de Mayo celebration after this meeting in the courtyard. Also, on May 16 the recognition ceremony for the Gadsden dual credit and bridge students will be held at the Gadsden Center.

Ms. Stark noted the deadline to sign up for medical and dental insurance is June 30. Employees who are enrolled now will need to re-enroll. Please see the HR web page for more information. You cannot miss deadline. If you do miss the deadline, you will need to wait two years to sign up for dental and there will be 90 days pre-existing on the medical. Dr. Huerta asked everyone to remind their staff.

Mr. Welch noted they were working on an aerospace tech degree. The college has become one of 15 community colleges that make up the Space Tec Consortium. Mr. Welch attended a meeting of the Consortium in Alabama. The exit exam for the bridge students will be given next week.

Ms. Chairez noted as of today, 2,100 files have been loaded. Of that number, 60% have been packaged/awarded. This is 300 more than last year.

Ms. Calderon noted they were working on orientations which will peek in May, June, and July.

Ms. Rodriguez noted ABE had participated in a survey on ESL. Pre-ESL classes will be the targets. This is a six year study. ABE will be offering a summer program: 29 ABE, 37 ESL, and 3 citizenship. This will include offerings in the Hatch area. Ms. Rodriguez noted ABE was partnering with UNM to offer eight battery of tests and have 28 Hatch farm workers take GED classes.

Ms. Nickerson noted goal four of the AtD grant includes ABE and general studies. A committee has been formed and Ms. Nickerson and Ms. Aguilera-Goerner will co-chair the committee. They will be reviewing 16 research paper on best practices. Dr. Huerta noted the committee will present to this group.

Ms. Allen noted Mr. Marco Hernandez was selected to Ms. Allen's former position. Mr. Hernandez's position is now open. She is in the middle of the ITAC process and working on East Mesa Phase II.

Ms. VanderGiesen noted there has been two positions in her area that have been switched: Ms. Cathleen Straley has given up her position as assistant director and will work half time, and Ms. Consuelo Williams will become the assistant director. Ms. VanderGiesen added she serves on two boards: City of Las Cruces Transit Board and La Tuna Federal Prison Community Board. Her unit is reviewing their marketing material.

Mr. Carrica thanked everyone who attended the ribbon cutting. He's trying to fill a records tech position at Sunland Park. He noted this was Ms. Sukie Saldana's position.

Ms. Sletten noted the nursing issues are being resolved. She is working on the interim report for accreditation for Radiologic Tech. The EMS accreditation site visit is scheduled for May 25-26. There are 10 search committees in her area for 4 new positions and 6 vacancies. Five of the Student Learning Outcomes Ms. Wood mentioned are from Health. Four program advisory committees will be meeting the next two weeks.

Ms. Aguilera-Goerner noted the division has several college committees working on reports: reading, math, English, ESL, and retention. They are also making links with the high schools and working on accelerated classes. Ms. Amy Garcia is working on NADE certification for math, English, and reading. Mr. Doug Layer is chair of the part-time faculty support. Ms. Aguilera-Goerner noted CCDR which is a reading course will be offered this summer. There are three searches in General Studies: communications, art, and math.

Ms. Morris is working with ABE staff at Sunland Park and Gadsden on securing space to set up two computers. The Library has a traveling collection that is geared toward each semester.

Mr. Burke noted the budget, now approved by the Advisory Board, will now go to the NMSU Board of Regents for approval and then on to the State. The PDF files on the budget will go out next week sometime. He is working with CMT/Drafting on the move to East Mesa Center. Ms. Allen and ITAC will be looking at East Mesa equipment needs. The Union election is on. Job classifications and other HR on hold and will continue based on election. Mr. Burke has not had a chance to look over the building renewal & repair requests. Ms. Reddington is working on the list and most are being worked on or being evaluated. He is still working on facilities planning. Mr. Burke noted Ms. Clorinda Barela will retire at the end of April. She will work from 9:00 a.m. to 1:00 p.m. until we replace her. The university has imposed delaying replacing those who have taken the retirement incentive for three months. We are asking for an exception.
Informational Item

Informational Item




Informational Item


Informational Item



DEADLINE to sign up for medical and dental insurance is JUNE 30.


Informational Item



Informational Item


Informational Item

Informational Item




Informational Item



Informational Item


Informational Item




Informational Item


Informational Item




Informational Item





Informational Item


Informational Item
Next Meeting Friday, June 2, 2006, 10:00 a.m., ACR
Meeting Ended 12:06 p.m.