ADMINISTRATIVE COUNCIL MEETING
Friday, May 6, 2005
10:00 a.m., ACR

PRESENT: Margie Huerta, Andy Burke, Anna Chieffo, Bernadette Montoya, Carmen Aguilera-Goerner, Mary Sletten, John Walker, Jerry Welch, Sylvia Nickerson, Molly McGetrick, J.B. Carrica, Rebecca Kongs, Anna Dyson, Erlinda Portillo, John Paulman, Irene Montoya (recorder)

ABSENT: Fred Lillibridge, Susan Roberts, Carolyn VanderGiesen

GUESTS: Mary Beth Worley for Fred Lillibridge, Kathe Stark

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Discussion

Action/Disposition

Meeting Start Time 10:10 a.m.

Dr. Huerta welcomed everyone.



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1 - Approval of April 1, 2005 minutes - Dr. Huerta Dr. Huerta asked for a motion to approve the April 1 minutes. Ms. Sletten moved to approve April 1, 2005, minutes. Ms. Aguilera-Goerner seconded the motion. All were in favor, motion carried. April 1, 2005 minutes were approved.
2 - CEO Report - Good News - Dr. Huerta Dr. Huerta acknowledged Ms. Kongs for her hard work as President of Faculty Council. This will be Ms. Kongs last Administrative Council meeting. (applause by everyone)

Dr. Huerta noted:

1. Stars of Excellence ceremony went very well and she congratulated all the winners.

2. Ms. Erlinda Portillo was honored with a Reach Award by the YWCA for her work with the Mariachi Conference.

3. The external contact (which was distributed) would be sent out on May 15. The Report to the Community is being put together and will include our upgraded bond rating by Moody's.

4. We received notification that we were selected to receive $950,000 for a vocational technical career center. Dr. Huerta and Mr. Burke will be meeting with Higher Education Department personnel on May 25. Dr. Chieffo credited Division Dean Welch and Dr. Mike Elrod with the writing of the proposal.

5. The college received a $60,000 award from the Daniels Fund for scholarships. Ms. Leticia Chambers of the Commission on Higher Education recommended we apply.
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4 - 2005 - 2006 Budget Dr. Huerta thanked everyone for participating in the budget process. The part-time faculty rate was approved. Dr. Huerta thanked Mr. Burke, Ms. Brooks, and Ms. Silva for their hard work. Informational Item
3 - Hirings - Dr. Huerta Dr. Huerta referred to two handouts: new/replacement position list and faculty search committee process and procedures. Dr. Huerta introduced Ms. Kathe Stark to the group. Ms. Stark's role will be critical because beginning with this hiring cycle, Ms. Stark will be taking over all the human resources responsibilities that the CEO office has done. As you can see from the handout, there are 44 positions currently open or new. Dr. Huerta noted that although the process and procedures handout is primarily for faculty searches, she, along with the appropriate officer, will be involved in all the interviews.

The time line for upcoming searches will be:
1. May 25 and 26, 3:30 p.m. - Human Resources Orientation. All committee members will need to attend one session.
2. June 3 - Review of applications will begin.
3. June 10 - List of candidates to interview to Division Dean, CAO, CEO.
4. June 15 - Candidates invited to interview.
5. June 20-30 - Interviews and teaching presentations. This will include hour administrative interview with CEO, CAO, Division Dean, DC/PD.
6. July 1 - Strengths and weaknesses submitted and reviewed by CEO, CAO, Division Dean.
7. July 5 - Names submitted to NMSU Human Resources for approval.
8. July 25 - Offers extended by CAO, Human Resources
9. August 17 - Nine month faculty report to work. Opening Programs will begin at 8:30 a.m.
10. August 22 - Fall 2005 classes begin.

Ms. Stark reminded everyone that no one can begin work until they have been hired. Please start early. Ms. Stark also noted she has been having discussions with NMSU Human Resources about our human resources office becoming more of a human resources office. She will be working on templates for different hirings. Also, please remember to send her a copy of anything we are sending to NMSU Human Resources so she can stay on top of things. Ms. Stark also would like those who will have new non-faculty positions open, please get her a draft ASAP. Dr. Chieffo suggested trying to advertise positions together. Ms. Stark noted it would save on the cost. Dr. Huerta noted she would like personnel issues to go through the CEO Office. The CEO Office will make sure it goes to the appropriate person(s). Dr. Huerta thanked Ms. Stark.
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No one can start work until they have been hired. Please send copies of everything going up to NMSU Human Resources to Kathe Stark. All personnel issues will go through CEO Office.
5 - Distance Learning Compensation - Dr. Huerta Dr. Huerta referred to the handout - faculty compensation proposal for distance learning course creation and instruction. This is the formal memo presented to Executive Team. The Executive Team looked over and also looked at other models. The proposal includes a 1) development stipend - $500 one-time development stipend for each new (or substantially revised) course put online in Fall 2005 and thereafter. Faculty must apply for this stipend and fulfill several requirements; and 2) distant learning supplemental instruction compensation - faculty would be compensated $125 per credit for teaching distance learning courses, up to a maximum of six credits per semester. Ms. McGetrick noted they would take a modular training approach and will get faculty input. It will be available online. Dr. Chieffo noted the forms for course requests are being worked on. Dr. Huerta noted she had mentioned to the DABCC Advisory Board of the number of courses being offered online in Fall 2005 and also the AA degree online. Informational Item
6 - Library Division Name Change - Dr. Huerta Dr. Huerta noted Ms. McGetrick made a request to change the name of the Library Media Center to the Library and Learning Technology Division. This request has been approved. Informational Item
7 - PRIP Task Force Membership - Dr. Huerta Dr. Huerta referred to handout - PRIP task force membership. The handout has the list of members who will be on each priority task force. Dr. Huerta would like action plans from each task force by June 1. The task forces are free to add people. Dr. Huerta suggested the task forces meet with Dr. Lillibridge to gather information. She would also like each task force to give updates during opening programs. It would be breakout sessions before lunch where action plans could be presented and staff would give input. Informational Item
8 - Deming Update - Dr. Huerta Dr. Huerta, Ms. VanderGiesen, and Dr. Glenn met with Mr. Scott Vinson, Luna County Manager, to discuss DABCC offerings in Deming. They would like for us to offer: customized training, community education, and ABE. Dr. Huerta thought this was appropriate and asked Ms. VanderGiesen and Dr. Glenn to be involved. It was noted that Western New Mexico University is offering general education and developmental courses. Informational Item
9 - Announcements Ms. Kongs shared with the group the results of the new P&T Committees and the Faculty Council Officers and Representatives for the 2005-2006 academic year:

College P&T Committee
: Mike Adams, Lydia Bagwell, Rita Gonzalez, Joyce Ortego, Susan Wood
Health Division P&T Committee:
Jiming Chu, Nancy Cross, TBA, Alternate TBA
General Studies P&T Committee:
Lucy Gurrola, Steve Ludington, Rene Sierra, Ellen Schneider (alternate)
Technical P&T Committee:
Rebecca Kongs, Terry Mount, Jim Thompson, Luis Rios (alternate)
B&I P&T Committee:
Bobbi Raub Andy Saucedo, Susan Williams, David Valdez (alternate)
Faculty Council Officers:
Tim Chappell, President Elect; Kristina Gordon, Secretary; Annja Cox, Treasurer; Susan Wood, President; Rebecca Kongs, Past President
ABE Representatives:
Lizbeth Ascension, Stacy Cotton, Steve DeGiulio (alternate)
General Studies Representatives:
Doug Layer, Olga Viramontes, Amy Garcia (alternate)
Health Representatives:
Sam Micelli, Michele Paquin, Mary Beth Brown (alternate)
B&I Representatives:
Susan Pinkerton, Donna Saulsberry, TBA (alternate)
Technical Representatives:
Bryant Haag, David Twitty, Juan Cruz (alternate)

Ms. Portillo reminded the group on the Association of Fund Raising Professionals upcoming conference on Tuesday at the NMSU Golf Course. This is not a DABCC function. The cost is $75 for non members. DABCC will be embarking on a capital campaign for NMSU. Dr. Huerta noted she and Ms. Portillo are working on a plan to go out and solicit donations, etc. During the summer months, Ms. Portillo will be working with division deans on processes and some training.

Dr. Chieffo noted the Academy for Community College Excellence will be held May 17. Dr. Huerta has obtained Dr. John Gardner from the Policy Center on the First Year College. He will present to all staff from 9:30 to 11:30. All college staff will be invited. Early morning will be reserved for Dr. Gardner to meet with this group. Please save early morning on your calendars. The overall theme is
Learning College.

Dr. Montoya reminded everyone about commencement tomorrow, May 7 at 7:00 p.m. at the Pan Am Center. There is one small change, at the end of commencement after stage participants have entered the tunnel area, all faculty and students will be dismissed. Dr. Montoya also noted the Daniels Fund award will focus on GED graduates. Dr. Huerta noted Mr. Paul Chavez would be our commencement speaker. Dr. Montoya noted for commencement there are 543 eligible students for associate degree and certificates and 160 eligible for the GED. A short discussion followed. Ms. Portillo noted a small gift will be given to students once they leave the ramp. She needs volunteers to help with this. Please let her know if you are interested.

Ms. Nickerson noted ABE will have four potential community based partners which include WSMR Adult Learning Center, Otero County Correctional Facility, One Stop Centers in Santa Teresa and Las Cruces. Also, new funding sources for FY 05/06 include $36,000 from the South West Area Workforce Development Board for workplace literacy services.

Mr. Walker noted Tax Help New Mexico processed $21,000,000 in refunds with $900,000 refunded to the Las Cruces area. The three centers - East Mesa, DABCC main campus, and Anthony Community Action - did 835 returns.

Mr. Welch attended a WIA meeting in TorC where he presented on the Bridge Program.

Ms. Aguilera-Goerner noted DABCC would be taking over from NMSU the mariachi ensemble course (one credit) and introduction to mariachi course (one credit). They will be offered as electives.

Ms. Portillo noted she would be e-mailing everyone on the process to send out information on GroupWise. It will be called "Live Wire" and will be similar to Hotline at NMSU. The plan is to have a Friday noon deadline for information and it be posted on Monday.

Dr. Huerta asked the group to look on the bottom of the agenda for calendar information. Dr. Huerta handed out invitations to an
End of the Year Bash for all faculty and staff. Mr. Ben Altamirano's band Live Wire will be playing. Dr. Huerta also handed out 1 University pins. She met with Dr. Flores regarding the DABCC "look." Dr. Flores liked it and said to move forward.
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Please save May 17 early morning for meeting w/Dr. John Gardner.


Please let Erlinda Portillo know if you would like to volunteer to give our gifts to our graduates at commencement.



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Next Meeting Friday, June 3, 2005, 10:00 a.m., ACR
Meeting Ended 11:14 a.m.